Elite Executive Personal Assistant to Co-Founder

Career Group Companies; Santa Monica (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

Career Group Companies is seeking an Executive Personal Assistant to support a co-founder within a dynamic, interdisciplinary creative community in Santa Monica. The role blends high-level personal assistance with sophisticated calendar management, travel coordination, and corporate administrative duties to ensure the executive operates smoothly across business and personal matters.

The ideal candidate will be highly organized, anticipate needs, and thrive in a fast-paced, independent

Qualifications

• 7–10 years of experience supporting a senior executive in an EA/Executive PA role
• Proficiency with modern productivity tools and calendar platforms
• Exceptional organizational skills with ability to create structure in fast-paced environments
• Excellent communication skills to keep the executive informed and prepared
• Strong judgment, confidentiality, and discretion handling sensitive matters
• Highly self-directed and resourceful, proactive problem-solver

Responsibilities

• Provide comprehensive day-to-day personal and administrative support to the executive
• Maintain consistent communication, provide timely updates and information for decision-making
• Manage personal appointments, home-related responsibilities, and vendor coordination with discretion
• Coordinate complex calendars across multiple time zones and align professional and personal commitments

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

Independent work

Job description

Career Group Companies is seeking an Executive Personal Assistant to support a co-founder within a dynamic, interdisciplinary creative community in Santa Monica. The role blends high-level personal assistance with sophisticated calendar management, travel coordination, and corporate administrative duties to ensure the executive operates smoothly across business and personal matters.

The ideal candidate will be highly organized, anticipate needs, and thrive in a fast-paced, independent