Executive Assistant

Career Group; Los Angeles (CA); Hybrid; USD 100,000 - 130,000; Full time

Job summary

Career Group is seeking an Executive Assistant to support two C-suite executives in Santa Monica, CA. The role is hybrid with onsite and remote elements, requiring exceptional organization and proactive coordination across time zones.

You will manage calendars, prepare materials, and liaise with teams and partners to enable executive focus. The ideal candidate has 3–5+ years in executive support, with strong MS Office and Google Workspace skills, superior communication, and a polished,

Qualifications

• 3–5+ years of executive assistant experience in fast-paced environments
• Proficient in MS Office Suite and Google Workspace
• Excellent written and verbal communication
• Detail-oriented with strong time management
• Autonomous and proactive in high-touch roles
• Bachelor's degree preferred
• Willingness for 24/7 availability outside normal hours

Responsibilities

• Manage complex calendaring, scheduling, and meeting coordination across multiple time zones
• Handle all travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
• Screen and prioritize emails, calls, and correspondence for the Head of Marketing
• Prepare and edit presentations, reports, and briefing materials
• Track deadlines, timelines, and deliverables across the marketing department
• Coordinate internal and external meetings, including agenda prep and follow-up
• Liaise with internal teams, vendors, and external partners for executives
• Assist with event planning and coordination for marketing initiatives
• Handle confidential information with utmost discretion
• Provide general administrative support and ad hoc projects as needed

Skills

Executive support

MS Office / Google Workspace

Communication

Organization

Autonomy

Executive liaison

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

Our client, a leading financial services firm is seeking an exceptional Executive Assistant to support two C-Suite executives.

Executive Assistant to two C-Suite Executives

Location

Santa Monica, CA (Onsite 4x, 1x remote)

Compensation

$100,000 - $130,000

A leading financial services firm in Santa Monica is seeking a polished and proactive Executive Assistant to support two C-Suite executives. This is an exciting opportunity for a highly organized professional to partner closely with a dynamic leader in a fast-paced, high-performing environment.

Responsibilities

• Manage complex calendaring, scheduling, and meeting coordination across multiple time zones
• Handle all travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
• Screen and prioritize emails, calls, and correspondence on behalf of the Head of Marketing
• Prepare and edit presentations, reports, and briefing materials
• Track deadlines, project timelines, and deliverables across the marketing department
• Coordinate internal and external meetings, including agenda preparation and follow-up on action items
• Liaise with internal teams, vendors, and external partners on behalf of the executive
• Assist with event planning and coordination for marketing initiatives and team functions
• Handle confidential information with the utmost discretion
• Provide general administrative support and take on ad hoc projects as needed

Preferred Qualifications

• 3-5+ years of executive assistant experience, ideally within financial services, professional services, or a similarly fast-paced environment
• Strong proficiency in Microsoft Office Suite and Google Workspace
• Exceptional written and verbal communication skills
• Highly detail-oriented with strong organizational and time management abilities
• Ability to anticipate needs, think critically, and operate with a high degree of autonomy
• Professional, polished, and comfortable working in a high-touch, executive-facing role
• Bachelor's degree preferred
• Must be comfortable with 24/7 availability and responsive to urgent requests outside of normal business hours

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.