On-Site Construction Office Administrator | Organized & Efficient

ASRC Industrial Services (AIS); Milan (MO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Short & Long-Term Disability

Paid Time Off

Paid Holidays

Job summary

AIS Infrastructure Group is seeking an Office Administrator to provide administrative support and coordination for on-site construction projects. This role will work primarily in the trailer office on construction sites and ensures smooth project start-up and execution by following safety standards and procedures.

Responsibilities include scheduling meetings, preparing documentation, organizing files, coordinating with agencies for permitting and bonds, processing invoices and purchase orders,

Qualifications

• Must have valid driver's license.
• Proficiency in office administration and procedures.
• Familiarity with construction/industrial services tools and software.
• Excellent organizational, time management, and coordination skills.
• Proficient in Microsoft Office Suite and project management tools.

Responsibilities

• Coordinate and schedule meetings, appointments, and project-related activities.
• Assist with preparation, editing, and distribution of project documentation.
• Maintain and organize project files in physical and electronic formats.
• Work with local/state agencies on permitting and bonds.
• Prepare and process project invoices, purchase orders, and expense reports.
• Assist with project logistics, including equipment and material procurement.

Skills

Office administration

Time management

Communication

Microsoft Office proficiency

Project coordination

Education

High school diploma

Associate degree preferred

Tools

Project management software

Document management systems

Construction industry software

Job description

AIS Infrastructure Group is seeking an Office Administrator to provide administrative support and coordination for on-site construction projects. This role will work primarily in the trailer office on construction sites and ensures smooth project start-up and execution by following safety standards and procedures.

Responsibilities include scheduling meetings, preparing documentation, organizing files, coordinating with agencies for permitting and bonds, processing invoices and purchase orders,