Office Administrator

AIS Infrastructure; Lukeville (AZ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Company-paid life and AD&D policy

Short- and long-term disability

Paid time off (PTO)

Paid holidays

Job summary

A civil construction company in Arizona is looking for an Office Administrator to provide administrative support for its construction projects. This role includes coordinating meetings, preparing project documentation, and maintaining project files. The ideal candidate must have proficiency in office administration, at least 2 years of experience in an administrative role, and the ability to work well under pressure. The position offers full-time employment with competitive benefits, including medical, dental, and a 401(k) plan.

Qualifications

• Must be eligible to work on a military base and pass a background check.
• 2+ years of experience in an administrative support role.
• Familiarity with construction and industrial services industry tools.

Responsibilities

• Coordinate and schedule meetings and project activities.
• Maintain and organize project files and documentation.
• Prepare project-related invoices and purchase orders.

Skills

Proficiency in office administration and procedures

Excellent organizational and time-management

Strong attention to detail

Proficient in Microsoft Office Suite

Problem-solving abilities

Client management experience

Education

High school diploma or equivalent

Associate degree preferred

Tools

Project management software

Document management systems

Job description

About

The AIS Infrastructure Group consists of four heavy civil construction companies. Our services include infrastructure improvement, heavy civil construction, and site development for government and state agencies and private enterprise across the United States. We do a wide variety of heavy civil projects, including highways, bridges, and DOT work, power plants, dams and reservoirs, underground utilities, and more.

General Position Summary

The Office Administrator is responsible for providing administrative support and coordination for AIS Infrastructure projects. This position plays a crucial role in ensuring the smooth execution of construction and industrial services projects. This employee will work mostly in the trailer office on construction sites and must possess a strong knowledge of administrative tasks and procedures and adhere to AIS Infrastructure's safety standards and protocols.

Major Duties & Responsibilities

• Coordinate and schedule meetings, appointments, and project‑related activities.
• Assist with the preparation, editing, and distribution of project documentation and reports.
• Maintain and organize project files, records, and documentation in both physical and electronic formats.
• Prepare and process project‑related invoices, purchase orders, and expense reports.
• Assist with project logistics, including equipment and material procurement and coordination.

Education, Knowledge, Skills & Abilities

• Successful applicant must be eligible to work on a military base and be able to pass the required background check.
• High school diploma or equivalent (associate degree preferred).
• Proficiency in office administration and procedures.
• 2+ years of experience in an administrative support role (construction or industrial services industry experience is a plus).
• Familiarity with relevant tools, equipment, or software used in the construction and industrial services industry.
• Excellent organizational and time‑management, as well as communication and coordination skills.
• Strong attention to detail and accuracy.
• Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
• Ability to prioritize and multitask in a fast‑paced environment, as well as adapt to new software or technology platforms.
• Problem‑solving and critical‑thinking abilities.
• Ability to work independently as well as collaboratively within a team.
• Experience in client management or customer service is a plus.

Working Environment & Conditions

• Office‑based work environment with occasional site visits or travel requirements.
• Potential hazards or safety considerations associated with construction and industrial sites.
• Moderate physical demands, including sitting for extended periods, using a computer, and lifting light objects.
• Flexible work schedule may be required based on project needs.

Physical & Mental Requirements

• Ability to sit, stand, and perform computer‑related tasks for extended periods.
• Moderate mental demands, including managing multiple tasks and deadlines.
• Ability to work in various weather conditions, if applicable.

Other Duties

We reserve the right to modify duties and responsibilities as necessary, and this description is not intended to be an exhaustive list.

Benefits

• Medical, Dental, Vision
• 401(k) with a discretionary company match and 100% immediate vesting
• Company‑paid life and AD&D policy (voluntary buy‑up options)
• Short‑ and long‑term disability
• Paid time off (PTO)
• Paid holidays
• And more!

History

AIS Infrastructure is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC, AIS Infrastructure is a Minority Business Enterprise. Their AIS BCSS group is also a certified 8(a) business, offering further contracting advantages to government agencies.

EEO Statement

AIS Infrastructure affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS Infrastructure is an Equal Opportunity Employer.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

Construction