Site Office Administrator – Heavy Civil Projects

AIS Infrastructure; Milan (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with discretionary match

Life and AD&D coverage

Job summary

The AIS Infrastructure Group is seeking an Office Administrator to provide administrative support for construction projects. This role is based on-site at job sites, often in trailer offices, and requires attention to safety standards and project documentation.

You will coordinate meetings, manage project files, assist with invoices and purchase orders, and work with local and state agencies on permits and registrations. Strong Microsoft Office skills and teamwork are essential.

Qualifications

• Must have valid driver''s license.
• Proficiency in office administration and procedures.
• Familiarity with tools, equipment, or software used in the construction and industrial services industry.
• Excellent organizational and time management, as well as communication and coordination skills.
• Strong attention to detail and accuracy.
• Proficient in using office software and tools such as Microsoft Office Suite, project management software, and document management systems.
• Ability to prioritize and multitask in a fast-paced environment, as well as adapt to new software or technology platforms.
• Problem-solving and critical thinking abilities.
• Ability to work independently as well as collaboratively within a team.

Responsibilities

• Coordinate and schedule meetings, appointments, and project-related activities.
• Assist with the preparation, editing, and distribution of project documentation and reports.
• Maintain and organize project files, records, and documentation in both physical and electronic formats.
• Work closely with local and state agencies to help deal with permitting, registering bonds, etc.
• Prepare and process project-related invoices, purchase orders, and expense reports.
• Assist with project logistics, including equipment and material procurement and coordination.

Skills

Office administration

Microsoft Office

Time management

Communication

Multitasking

Attention to detail

Independent work

Team collaboration

Education

High School Diploma or equivalent

Associate degree (preferred)

Tools

Project management software

Document management systems

Construction industry tools/software

Job description

The AIS Infrastructure Group is seeking an Office Administrator to provide administrative support for construction projects. This role is based on-site at job sites, often in trailer offices, and requires attention to safety standards and project documentation.

You will coordinate meetings, manage project files, assist with invoices and purchase orders, and work with local and state agencies on permits and registrations. Strong Microsoft Office skills and teamwork are essential.