Office Administrator - Heavy Civil Construction with AIS Infrastructure

AIS Infrastructure; Milan (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with discretionary match

Life and AD&D coverage

Job summary

The AIS Infrastructure Group is seeking an Office Administrator to provide administrative support for construction projects. This role is based on-site at job sites, often in trailer offices, and requires attention to safety standards and project documentation.

You will coordinate meetings, manage project files, assist with invoices and purchase orders, and work with local and state agencies on permits and registrations. Strong Microsoft Office skills and teamwork are essential.

Qualifications

• Must have valid driver''s license.
• Proficiency in office administration and procedures.
• Familiarity with tools, equipment, or software used in the construction and industrial services industry.
• Excellent organizational and time management, as well as communication and coordination skills.
• Strong attention to detail and accuracy.
• Proficient in using office software and tools such as Microsoft Office Suite, project management software, and document management systems.
• Ability to prioritize and multitask in a fast-paced environment, as well as adapt to new software or technology platforms.
• Problem-solving and critical thinking abilities.
• Ability to work independently as well as collaboratively within a team.

Responsibilities

• Coordinate and schedule meetings, appointments, and project-related activities.
• Assist with the preparation, editing, and distribution of project documentation and reports.
• Maintain and organize project files, records, and documentation in both physical and electronic formats.
• Work closely with local and state agencies to help deal with permitting, registering bonds, etc.
• Prepare and process project-related invoices, purchase orders, and expense reports.
• Assist with project logistics, including equipment and material procurement and coordination.

Skills

Office administration

Microsoft Office

Time management

Communication

Multitasking

Attention to detail

Independent work

Team collaboration

Education

High School Diploma or equivalent

Associate degree (preferred)

Tools

Project management software

Document management systems

Construction industry tools/software

Job description

Company Overview

The AIS Infrastructure Group consists of four heavy civil construction companies. Our services include infrastructure improvement, heavy civil construction, and site development for government and state agencies and private enterprise across the United States. We do a wide variety of heavy civil projects, including highways, bridges, and DOT work, power plants, dams and reservoirs, underground utilities, and more.

Company Overview

The AIS Infrastructure Group consists of four heavy civil construction companies. Our services include infrastructure improvement, heavy civil construction, and site development for government and state agencies and private enterprise across the United States. We do a wide variety of heavy civil projects, including highways, bridges, and DOT work, power plants, dams and reservoirs, underground utilities, and more.

We are Heavy Civil Construction and Sitework experts, but we specialize in providing peace of mind.

AIS Infrastructure Group is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. We are committed to providing superior service and leaving things better than we found them.

Job Summary

The Office Administrator is responsible for providing administrative support and coordination for AIS Infrastructure projects. This position plays a crucial role in ensuring the smooth start-up and execution of construction and industrial services projects. This employee will work mostly in the trailer office on construction sites and must possess a strong knowledge of administrative tasks and procedures and adhere to AIS Infrastructure's safety standards and protocols.

• Coordinate and schedule meetings, appointments, and project-related activities.
• Assist with the preparation, editing, and distribution of project documentation and reports.
• Maintain and organize project files, records, and documentation in both physical and electronic formats.
• Work closely with local and state agencies to help deal with permitting, registering bonds, etc.
• Prepare and process project-related invoices, purchase orders, and expense reports.
• Assist with project logistics, including equipment and material procurement and coordination.

Requirements and Education

• Must have valid driver's license.
• Proficiency in office administration and procedures.
• Familiarity with relevant tools, equipment, or software used in the construction and industrial services industry.
• Excellent organizational and time management, as well as communication and coordination skills.
• Strong attention to detail and accuracy.
• Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
• Ability to prioritize and multitask in a fast-paced environment, as well as adapt to new software or technology platforms.
• Problem-solving and critical thinking abilities.
• Ability to work independently as well as collaboratively within a team.

Preferred Requirements and Education

• High school diploma or equivalent (associate degree preferred).
• 2+ years of experience in an administrative support role in construction or industrial services (heavy civil construction experience is a plus).
• Experience in client management or customer service is a plus.

Benefits

We are dedicated to our employees' well-being and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes:

• Medical, Dental, Vision
• 401k with a Discretionary Company Match & 100% Immediate Vesting
• Company Paid Life and AD&D policy. (Voluntary Buy-up options)
• Short & Long-Term Disability
• Paid Time Off (PTO)
• Paid Holidays
• AND MORE!

EEO Statement

AIS Infrastructure Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.