Construction Assistant: Project Admin & Field Support

Aisling Irish Community Center Inc; City of Yonkers, Northern (NY, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Aisling Irish Community Center Inc seeks a motivated Construction Assistant to support construction projects with a blend of administrative and on-site tasks. The role involves bookkeeping, document management, and liaising with subcontractors and suppliers in a busy project environment.

The ideal candidate will have strong data entry, proficiency in Microsoft Office, and experience in front desk roles, supporting payroll and invoicing processes while ensuring accuracy in all documentation.

Qualifications

• Experience with QuickBooks for project bookkeeping.
• Proficiency with Microsoft Office/Microsoft 365.
• Experience in front desk or receptionist roles.
• Strong data entry and attention to detail.

Responsibilities

• Assist with QuickBooks for bookkeeping tasks related to project expenses.
• Communicate with team, subcontractors, and suppliers.
• Process of T & M invoices.
• Verify employee work hours through T-Sheets.
• Payroll processing through ADP Total Source.
• Organize digital and physical files.
• Monitor fleet and accounts payable/receivable.
• Handle front desk duties including calls and visitors.
• Support project managers with data entry and file management.
• Request and track Certificates of Insurance.
• Use Microsoft Suite for documents and presentations.
• Proofread documents for accuracy before distribution.

Skills

Microsoft Suite

QuickBooks

Front desk experience

Data entry

Phone systems

Proofreading

Organization

Team collaboration

Tools

QuickBooks

ADP Total Source

T-Sheets

Microsoft 365

Job description

Aisling Irish Community Center Inc seeks a motivated Construction Assistant to support construction projects with a blend of administrative and on-site tasks. The role involves bookkeeping, document management, and liaising with subcontractors and suppliers in a busy project environment.

The ideal candidate will have strong data entry, proficiency in Microsoft Office, and experience in front desk roles, supporting payroll and invoicing processes while ensuring accuracy in all documentation.