On-Site Community Finance & Operations Coordinator

Greystar Worldwide, LLC; San Jose, Northern (CA, KY); Hybrid; USD 39,000 - 41,000; Full time

Benefits offered by this job

Housing discount

Bonus programs

Robust benefits

Job summary

Greystar Worldwide, LLC is seeking an on-site Assistant Community Manager to oversee financial operations, rent collections, and daily property management for a 339-unit community in San Jose. The role requires 1–3 years' PM experience and proficiency with Yardi/OneSite/Entrata.

A housing discount is offered, along with incentive-based bonuses and robust benefits. Responsibilities include maintaining financial reports, processing invoices, and coordinating with vendors, residents, and owners.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or related field preferred.
• 1–3 years minimum experience in residence life or property management.
• Understanding of lease terms and lease enforcement, including collections.
• Excellent written and verbal communication skills.
• Detail-oriented and able to work independently and in a team.

Responsibilities

• Collects and posts rent, fees, and other payments; processes invoices and payables.
• Operates property management software (Yardi/OneSite/Entrata) and maintains data integrity.
• Reviews resident accounts for unpaid/late rents; communicates with residents to collect balances.
• Reviews invoices from vendors and codes charges to proper COA codes; liaises with clients/owners.
• Assists in evictions following notice requirements and represents the community in court as needed.
• Manages resident move-outs, deposits, and lease terminations per policy.
• Responds to resident inquiries to promote satisfaction and address issues.
• Acts as on-site supervisor when community manager is absent; coordinates maintenance and make-ready tasks.
• Supports leasing/marketing by greeting prospects and assisting with applications and credit checks.

Skills

Financial operations

Bank reconciliation

Cash handling

Resident communication

Lease enforcement

Education

Bachelor’s degree preferred

Tools

Yardi

OneSite

Entrata

Job description

Greystar Worldwide, LLC is seeking an on-site Assistant Community Manager to oversee financial operations, rent collections, and daily property management for a 339-unit community in San Jose. The role requires 1–3 years' PM experience and proficiency with Yardi/OneSite/Entrata.

A housing discount is offered, along with incentive-based bonuses and robust benefits. Responsibilities include maintaining financial reports, processing invoices, and coordinating with vendors, residents, and owners.