On-site AIA Construction Billing Coordinator

Addison Group; Garland (TX); On-site; USD 70,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group seeks an experienced Project Billing Coordinator to manage complex AIA billing, maintain project records, and ensure timely on-site invoicing in Garland, TX. This contract-to-hire role requires strong organizational and communication skills and the ability to coordinate with project managers and customers.

The successful candidate will prepare and submit invoices, manage documentation, and support financial reporting in a fast-paced construction environment, with full-time on-site

Qualifications

• Previous experience in construction billing, project accounting, or project controls.
• Hands-on experience with AIA construction billing.
• Proficiency in Microsoft Excel and electronic document management systems.
• Experience using accounting software or project management platforms.
• Familiarity with commercial construction billing procedures, contract changes, and retainage.

Responsibilities

• Prepare, review, and submit monthly construction invoices, including AIA progress billing forms.
• Create and maintain project records, including job and sub‑job information, within project accounting systems.
• Communicate with project managers and customers to obtain billing details, clarify requirements, and coordinate submission timelines.
• Review billing issues, investigate discrepancies, and work with relevant parties to resolve outstanding questions.
• Provide project teams with billing updates and administrative support related to budgets, forecasts, and financial documentation.
• Monitor contract amounts, approved change orders, and retainage to maintain accurate billing records.
• Organize supporting documentation and ensure project billing files are complete and up to date.
• Coordinate the collection and preparation of lien waivers and other documents required for invoice processing.
• Support project compliance requirements involving customer documentation, insurance programs, and related billing records.
• Assist with project closeout activities, including final invoices, certificates of insurance, affidavits, and required waivers.
• Maintain well‑organized electronic project files for reporting, reference, and audit purposes.
• Collaborate with internal teams and external customers to support timely payments and efficient billing operations.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Tools

Microsoft Excel

Electronic document management systems

Accounting software

Project management platforms

Job description

Addison Group seeks an experienced Project Billing Coordinator to manage complex AIA billing, maintain project records, and ensure timely on-site invoicing in Garland, TX. This contract-to-hire role requires strong organizational and communication skills and the ability to coordinate with project managers and customers.

The successful candidate will prepare and submit invoices, manage documentation, and support financial reporting in a fast-paced construction environment, with full-time on-site