AIA Billing Specialist — Construction Billing & Cash Flow

LHH Recruitment Solutions; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

LHH Recruitment Solutions partners with a growing construction-focused organization in Charlotte to hire an experienced AIA Billing Specialist. The role centers on accurate and timely preparation of AIA pay applications, contract billing, and related construction accounting functions.

The ideal candidate will collaborate with general contractors, subcontractors, project managers, and billing portals in a fast-paced environment to ensure compliant billing, timely collections, and audit-ready

Qualifications

• 3+ years in AIA billing or construction/project accounting.
• Strong knowledge of AIA pay applications, progress billing, retainage, and construction contracts.
• Proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, XLOOKUPs, and formulas.
• Experience working with construction billing portals and accounting systems.

Responsibilities

• Prepare, review, and submit monthly AIA G702/G703 pay applications.
• Coordinate with project managers to gather supporting documentation, schedules of values, change orders, and contract requirements.
• Ensure billing complies with contract terms, project milestones, and retainage requirements.
• Monitor outstanding invoices and proactively follow up on collections.
• Research and resolve billing discrepancies, invoice disputes, and payment issues.
• Track and maintain retainage balances and billing schedules.
• Prepare and collect lien waivers, releases, affidavits, and supporting documentation.
• Submit invoices and pay applications through customer billing portals such as Procore, Textura, GCPay, or similar platforms.
• Reconcile project billing activity and assist with month-end reporting.
• Maintain accurate records and documentation for audit and compliance purposes.
• Partner with accounting and operations teams to support project financial reporting and cash flow management.

Skills

AIA billing

construction accounting

project accounting

Excel proficiency

billing portals

attention to detail

communication skills

independent work

Tools

Foundation

Sage

Vista

Viewpoint

CMiC

Job description

LHH Recruitment Solutions partners with a growing construction-focused organization in Charlotte to hire an experienced AIA Billing Specialist. The role centers on accurate and timely preparation of AIA pay applications, contract billing, and related construction accounting functions.

The ideal candidate will collaborate with general contractors, subcontractors, project managers, and billing portals in a fast-paced environment to ensure compliant billing, timely collections, and audit-ready