Construction Billing & Contracts Coordinator

AV CONSTRUCTIO INC; Fountain Valley (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement plan participation

Job summary

AV Construction, Inc. is seeking a Project Administrative Billing Coordinator to manage project billing activities, ensure accurate invoicing, and support contract compliance across two client groups.

The role collaborates with project managers, principals, accounting, customers, and subcontractors to maintain precise financial records and project support. The position emphasizes accuracy, organization, and the ability to manage multiple priorities in a dynamic construction environment.

Qualifications

• 2+ years in billing, accounting, or construction administration.
• Experience with construction invoicing and AIA-style progress billing.
• Proficient in Microsoft Office Suite, especially Excel.
• Knowledge of contracts, change orders, retention, lien releases.
• Detail-oriented, well-organized, able to multitask.
• High school diploma; associate degree preferred.

Responsibilities

• Manage contracts and insurance for projects; billing support for two companies.
• Prepare and submit invoices; include lien waivers per terms.
• Track costs, progress billing, retention, and vendor invoices.
• Monitor accounts receivable and follow up on overdue invoices.
• Maintain accurate billing records for two companies.
• Coordinate vendor/consultant invoicing and payment processing.
• Support month-end close and revenue reporting.
• Ensure compliance with customer-specific billing requirements.
• Maintain organized electronic and physical project files.
• Maintain positive, flexible attitude to office needs.

Skills

Billing

Accounting

Construction invoicing

Excel

Communication

Multitasking

Education

High school diploma or equivalent

Associate's degree in Accounting/Business

Tools

Microsoft Office Suite

Job description

AV Construction, Inc. is seeking a Project Administrative Billing Coordinator to manage project billing activities, ensure accurate invoicing, and support contract compliance across two client groups.

The role collaborates with project managers, principals, accounting, customers, and subcontractors to maintain precise financial records and project support. The position emphasizes accuracy, organization, and the ability to manage multiple priorities in a dynamic construction environment.