Construction Contract Administrator: AIA Billing

Aprio Talent Solutions; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Aprio Talent Solutions is seeking a Contract Administrator for a Phoenix, AZ-based structural steel fabricator. The role focuses on AIA billings, subcontracts, change orders, lien waivers, and GC prequalification packages.

Onsite, full-time, with base pay plus bonus; strong contract compliance experience preferred. You will collaborate with estimating and project management, own critical documentation from award to closeout, and ensure timely processing of payments and documentation across

Qualifications

• Experience administering contracts within construction, engineering, or a project-based environment.
• Knowledge of contract review, subcontract agreements, and purchase order administration.
• Experience supporting AIA billing processes.
• Understanding of change order documentation and approval workflows.
• Experience processing subcontractor pay applications and maintaining supporting records.
• Familiarity with lien waivers, prelien notices, and compliance-related documentation.
• Strong organizational skills to manage multiple projects and deadlines.

Responsibilities

• Review client contracts and identify terms, risks, and compliance concerns.
• Coordinate with internal stakeholders to resolve contract issues and secure fully executed agreements.
• Prepare and submit AIA billings in alignment with project requirements and deadlines.
• Draft and issue subcontract agreements and purchase orders.
• Manage the processing and documentation of project change orders.
• Process approved subcontractor pay applications and maintain payment records.
• Prepare and distribute prelien notices and lien waivers.
• Verify insurance certificates and track compliance documentation.
• Complete and submit prequalification packages with required supporting materials.
• Maintain organized contract, billing, and compliance records for audit and reporting purposes.

Skills

Contract administration

AIA billing

Subcontracts

Change orders

Lien waivers

Compliance management

Documentation organization

Multi-project coordination

Vendor coordination

Budgeting support

Tools

Foundation

Procore

Job description

Aprio Talent Solutions is seeking a Contract Administrator for a Phoenix, AZ-based structural steel fabricator. The role focuses on AIA billings, subcontracts, change orders, lien waivers, and GC prequalification packages.

Onsite, full-time, with base pay plus bonus; strong contract compliance experience preferred. You will collaborate with estimating and project management, own critical documentation from award to closeout, and ensure timely processing of payments and documentation across