Onsite Construction Project Coordinator (ERP/Billing)

Addison Group; Denver (CO); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k)

Job summary

Addison Group is seeking a detail-oriented Project Coordinator in Arvada, CO to support a busy project management team on onsite construction projects. You will coordinate documentation, billing, and contract administration while maintaining accurate records and ensuring compliance with project requirements.

The role requires 3–5+ years in project coordination within construction, ERP/billing familiarity, and strong organizational skills.

Qualifications

• 3–5+ years of experience in project coordination, project administration, or a related construction support role.
• Experience in construction, engineering, architecture, or related project-based industry.
• Strong understanding of construction contracts, invoicing, billing procedures, and document management.
• Experience with purchase orders, subcontract agreements, RFIs, submittals, and change orders.
• Intermediate to advanced Excel and Outlook skills; Viewpoint Spectrum familiarity preferred.
• Ability to interpret contractual requirements and maintain accurate project documentation.

Responsibilities

• Coordinate daily communication among Project Managers, field personnel, contractors, subcontractors, vendors, and internal operations teams.
• Establish and update project records within an ERP platform (POs, subcontracts, change orders, financial docs).
• Organize and maintain electronic project folders with contracts and documents.
• Prepare and process customer invoices using various billing structures.
• Monitor contractual compliance requirements (payroll, lien releases, DBE reporting).
• Track construction-related paperwork (RFIs, submittals, POs, changes, progress reports).
• Partner with vendors to coordinate purchasing, billing submissions, and contract updates.
• Review project financial information and assist with billing and accounting records.
• Respond to inquiries and ensure timely resolution of items.
• Assist PMs and field teams with purchasing requests and documentation needs.
• Identify opportunities to streamline admin processes and adopt new systems.

Skills

Project coordination

ERP experience

Excel

Strong communication

Organizational skills

Billing knowledge

Tools

Viewpoint Spectrum

Microsoft Outlook

Job description

Addison Group is seeking a detail-oriented Project Coordinator in Arvada, CO to support a busy project management team on onsite construction projects. You will coordinate documentation, billing, and contract administration while maintaining accurate records and ensuring compliance with project requirements.

The role requires 3–5+ years in project coordination within construction, ERP/billing familiarity, and strong organizational skills.