Billing Specialist II - Construction & AIA Billing Expert

ASSA ABLOY; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

ASSA ABLOY Global Solutions in Plano, TX, is seeking a Billing Specialist II to manage complex billing for strategic accounts and construction projects, including AIA billing and pay applications. You will work with cross-functional teams to ensure timely revenue recognition and accurate invoicing.

The ideal candidate has 3–5+ years in construction or project billing, advanced Excel and ERP experience, and the ability to handle varied contract types.

Qualifications

• 3–5+ years of construction billing, project billing, or strategic account billing experience.
• Advanced AIA and Pay Application experience required.
• Experience with construction contracts and project accounting.
• Advanced Microsoft Excel skills.
• ERP experience required.

Responsibilities

• Manage specialized billing for strategic customer accounts and construction projects, including AIA billing, payment applications, schedule of values, milestone billing, change orders, retainage, deposits, and progress billings.
• Interpret customer contracts and billing requirements to ensure compliance, accurate revenue recognition, and timely invoice submission.
• Administer billing for various contract types, including Lump Sum, Fixed Price, Cost-Plus, Time & Material, and milestone-based agreements.
• Manage customer invoicing portals, electronic submission requirements, lien waivers, releases, and compliance documentation.
• Coordinate with PMO, Operations, Sales, and customers to ensure billing readiness, contract compliance, and adherence to project milestones.
• Perform complex account reconciliations, research billing variances, and resolve customer disputes impacting invoicing, collections, and cash flow.
• Investigate, validate, and process credit memos, rebills, pricing discrepancies, contract modifications, and billing adjustments in accordance with company policies.
• Partner with Accounts Receivable and Cash Applications teams to resolve collection barriers, payment application issues, unidentified cash, short pays, deductions, and remittance discrepancies.
• Monitor outstanding balances for strategic customers and project accounts, identifying and resolving billing-related issues that delay payment.
• Identify revenue leakage risks and recommend corrective actions to improve billing accuracy, collectability, and cash realization.
• Maintain complete project billing documentation and audit support records while ensuring adherence to billing deadlines and first-pass accuracy standards.

Skills

Construction billing

AIA billing

Advanced Excel

ERP systems

Project accounting

Accounts receivable

Education

Associate/Bachelor's degree

Tools

Microsoft Excel

ERP systems

Job description

ASSA ABLOY Global Solutions in Plano, TX, is seeking a Billing Specialist II to manage complex billing for strategic accounts and construction projects, including AIA billing and pay applications. You will work with cross-functional teams to ensure timely revenue recognition and accurate invoicing.

The ideal candidate has 3–5+ years in construction or project billing, advanced Excel and ERP experience, and the ability to handle varied contract types.