AIA Billing Specialist

Vaco by Highspring; Maple Shade Township (NJ); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

A well-established construction firm is seeking a detail-oriented Accounts Receivable Specialist in Maple Shade Township, NJ. The role involves managing billing, collections, and project accounting processes. Candidates must have 1-2 years of relevant experience and a solid understanding of accounting principles in the construction industry. This position offers competitive salary and benefits including bonuses and medical coverage.

Qualifications

• 1-2 years of accounts receivable or construction accounting experience required.
• Solid understanding of accounting principles specific to the construction industry.
• Working knowledge of AIA billing, lien releases, and retention.

Responsibilities

• Prepare and submit monthly AIA billing applications to clients.
• Coordinate and track the collection of subcontractor and vendor lien waivers.
• Research and resolve billing or payment discrepancies.
• Monitor collections by following up on open invoices.
• Review and reconcile project budgets and job cost reports.
• Maintain organized contract and change order documentation.
• Assist with bank reconciliations and financial audits.
• Provide general accounting support as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

ComputerEase

Procore

Microsoft Office Suite

Job description

Overview

Accounts Receivable Specialist - Construction Industry Our client, a well-established construction firm, is seeking a detail-oriented Accounts Receivable Specialist to join their accounting team. This role plays a key part in managing the company's billing, collections, and project accounting processes while supporting overall financial operations.

Base pay range

$42,000.00/yr - $50,000.00/yr

Direct message the job poster from Vaco by Highspring

Eligibility note: This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Responsibilities

• Prepare and submit monthly AIA billing applications (G702/G703) to clients in a timely and accurate manner
• Coordinate and track the collection of subcontractor and vendor lien waivers
• Research and resolve any billing or payment discrepancies to ensure accuracy
• Monitor collections by following up on open invoices and maintaining current accounts receivable aging reports
• Review and reconcile project budgets and job cost reports for accuracy and completeness
• Maintain organized and up-to-date contract and change order documentation within the accounting system
• Assist with bank reconciliations, quarter-end close activities, and the annual financial audit
• Provide general accounting support and take on additional tasks as needed to contribute to team success

Qualifications

• 1-2 years of accounts receivable or construction accounting experience required
• Solid understanding of accounting principles specific to the construction industry
• Working knowledge of AIA billing, lien releases, and retention
• Experience with ComputerEase and Procore software is a plus
• Proficient in Microsoft Excel and the full Office Suite
• Exceptional attention to detail, strong organizational skills, and the ability to meet deadlines
• Self-motivated with the ability to work independently and collaboratively
• Clear and professional communication skills

Note: If you are qualified for the AIA Billing role and would like to learn more, please apply.

Additional details

Determining compensation for this role depends upon factors including skill sets, experience, training, location, and organizational needs. The salary range is disclosed where required by local law. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.