Administrative Assistant

EasTec Inc; Neptune City (NJ); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Advancement opportunities

Job summary

EasTec Security Integration & Life Safety Solutions in Neptune City, NJ is seeking a full-time Administrative Assistant to support our Operations, Project Management, and Sales teams. The ideal candidate is organized, dependable, detail-oriented, and able to handle multiple priorities in a fast-paced office environment while maintaining a professional demeanor.

Responsibilities include day-to-day admin support, scheduling, meeting coordination, note-taking, data entry, and preparing

Qualifications

• 1–2 years of administrative or office experience preferred.
• Some college coursework or a college degree preferred.
• Proficiency with Microsoft Office including Outlook, Word, and Excel.
• Familiarity with Webex or similar virtual meeting platforms.
• Strong written and verbal communication skills.
• Excellent organizational and time‑management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple responsibilities and changing priorities.
• Dependable, professional, and able to work with multiple departments.
• Interest in a long‑term position with opportunities for growth.

Responsibilities

• Provide day‑to‑day administrative support to Operations, Project Management, and Sales teams.
• Coordinate project and service schedules, appointments, internal meetings, and team calendars.
• Communicate scheduling updates and other important information to team members.
• Set up and attend meetings, take notes, document key decisions and action items, and assist with follow‑up.
• Communicate professionally with customers by phone and email.
• Perform accurate data entry and maintain organized company records.
• Prepare and organize correspondence, reports, and internal documentation.
• Assist with tracking assignments and following up on outstanding items.
• Use Microsoft Office and Webex to support daily office activities.
• Assist with other administrative responsibilities as needed.

Skills

Communication

Organization

Time management

Detail oriented

Multi-tasking

Teamwork

Dependable

Education

Some college coursework

College degree preferred

Tools

Microsoft Office

Outlook

Excel

Webex

Job description

EasTec Security Integration & Life Safety Solutions is hiring a full-time Administrative Assistant to support our Operations, Project Management, and Sales teams. If you are organized, communicate well, and take pride in keeping schedules, information, and projects on track, this is an opportunity to join an established, growing company with an excellent reputation and room for advancement.

This position is ideal for someone who is dependable, professional, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment.

Responsibilities

• Provide day-to-day administrative support to the Operations, Project Management, and Sales teams
• Coordinate project and service schedules, appointments, internal meetings, and team calendars
• Communicate scheduling updates and other important information to the appropriate team members
• Set up and attend meetings, take clear and accurate notes, document key decisions and action items, and assist with follow-up to keep projects moving
• Communicate professionally with customers by phone and email
• Perform accurate data entry and maintain organized company records
• Prepare and organize correspondence, reports, and internal documentation
• Assist with tracking assignments and following up on outstanding items
• Use Microsoft Office and Webex to support daily office activities
• Assist with other administrative responsibilities as needed

Position Details

• Full-time schedule, Monday through Friday
• On-site at EasTec's office
• Hourly compensation of $18.00-$27.00, based on experience and qualifications

Qualifications

• One to two years of administrative or professional office experience preferred
• Some college coursework, a college degree, or equivalent professional office experience preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Familiarity with Webex or similar virtual meeting platforms
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple responsibilities and changing priorities
• Dependable, professional, and able to work collaboratively with multiple departments
• Strong follow-through and an interest in a long-term position with opportunities for growth

Benefits

• Health insurance
• 401(k) retirement plan
• Paid time off
• Opportunities for advancement and professional growth

EasTec has built an excellent reputation by providing dependable service and quality solutions to its customers. We are looking for the right person to become a long-term member of our growing team.

EasTec is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs.