On-Site Administrative Pro — 2+ yrs, Excel‑Savvy, M–F

The Addison Group; Philadelphia (Philadelphia County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Administrative Assistant for a contract-to-hire position in Philadelphia, PA. The role requires 2+ years of office administration and proficiency with MS Office, especially Excel and PowerPoint.

On-site work schedule is Monday–Friday, 8:00 AM–5:00 PM, with benefits including medical, dental, vision, and 401(k). The successful candidate will handle phones, scheduling, minutes, reports, filing, vendor research, and general administrative support, working closely with

Qualifications

• Minimum 2 years in office administration.
• Experience as Administrative Assistant or Office Administrator.
• Proficiency with MS Office (Excel & PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Prepare and distribute emails, correspondence, memos, letters, and forms
• Assist with regularly scheduled reports
• Develop and maintain filing systems (physical and electronic)
• Update and maintain office policies and procedures
• Order office supplies and research vendors
• Maintain contact lists and office documentation
• Submit and reconcile expense reports
• Provide general support to visitors
• Serve as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to support leadership needs

Skills

MS Office

Excel

PowerPoint

Time management

Communication

Education

High school diploma

Associate degree preferred

Tools

Office equipment

Job description

Addison Group is seeking an Administrative Assistant for a contract-to-hire position in Philadelphia, PA. The role requires 2+ years of office administration and proficiency with MS Office, especially Excel and PowerPoint.

On-site work schedule is Monday–Friday, 8:00 AM–5:00 PM, with benefits including medical, dental, vision, and 401(k). The successful candidate will handle phones, scheduling, minutes, reports, filing, vendor research, and general administrative support, working closely with