Onsite Administrative Assistant (Contract) for Project Teams

The Hollister Group; Exton (PA); On-site; USD 34,000 - 40,000; Full time

Job summary

The Hollister Group is seeking an Administrative Assistant to provide hands-on office and project support on-site in Exton, PA. This contract role (40 hours/week) supports a professional office of project managers and technical staff, ensuring efficient operations, polished documents, and timely assistance.

Candidates should bring 2–5 years of administrative experience, proficiency with Microsoft 365, and strong written communication skills.

Qualifications

• 2–5 years of administrative/office management experience.
• Strong written communication and proofreading skills.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Serve as primary front-office support (phone, reception, mail).
• Manage supplies, inventory, maintenance, and general office organization.
• Coordinate meetings, A/V setup, catering, and room logistics.
• Support project managers and technical staff with documentation and correspondence.
• Onboard/offboard logistics and basic IT troubleshooting as needed.
• Grow office operations and assist with administrative projects as assigned.

Skills

Communication

Time management

Team collaboration

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft 365

Adobe Acrobat

Bluebeam Revu

Job description

The Hollister Group is seeking an Administrative Assistant to provide hands-on office and project support on-site in Exton, PA. This contract role (40 hours/week) supports a professional office of project managers and technical staff, ensuring efficient operations, polished documents, and timely assistance.

Candidates should bring 2–5 years of administrative experience, proficiency with Microsoft 365, and strong written communication skills.