Executive Assistant

Addison Group; Philadelphia (Philadelphia County); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group, a leading staffing andsolutions firm, is seeking an Executive Assistant in Philadelphia, PA. The role supports multiple senior leaders, manages calendars across time zones, coordinates meetings, and handles travel, expense reporting, and confidential information with discretion.

The position offers a hybrid schedule and benefits. The ideal candidate brings 2–4 years of executive support experience, strong communication skills, and proficiency in MS Office.

Qualifications

• 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role.
• Proven ability to support multiple leaders simultaneously in a fast-paced environment.
• Strong calendar management, organizational, and prioritization skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Bachelor’s degree preferred but not required.

Responsibilities

• Provide high-level administrative support to multiple senior leaders and executive stakeholders.
• Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings.
• Serve as a primary point of contact between executives and internal teams, clients, and external partners.
• Prepare and edit presentations, reports, correspondence, and executive communications.
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders.
• Track priorities, deadlines, and action items to ensure timely follow-up.
• Assist with meeting preparation, agenda development, and note-taking.
• Handle confidential and sensitive information with discretion and professionalism.
• Support special projects and cross-functional initiatives as needed.

Skills

Calendar management

Executive support

Communication

Discretion

Professionalism

MS Office

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Position Title: Executive Assistant

Location: Philadelphia, PA

Assignment Type: Contract

Compensation: $35–$40 per hour

Work Schedule: Monday–Friday, standard business hours

On-Site or Hybrid: Hybrid (schedule dependent on leadership needs)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

An Addison Group client is looking for an Executive Assistant!

Job Responsibilities:

• Provide high-level administrative support to multiple senior leaders and executive stakeholders
• Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings
• Serve as a primary point of contact between executives and internal teams, clients, and external partners
• Prepare and edit presentations, reports, correspondence, and executive communications
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders
• Track priorities, deadlines, and action items to ensure timely follow-up
• Assist with meeting preparation, agenda development, and note-taking
• Handle confidential and sensitive information with discretion and professionalism
• Support special projects and cross-functional initiatives as needed

Requirements:

• 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role
• Proven ability to support multiple leaders simultaneously in a fast-paced environment
• Strong calendar management, organizational, and prioritization skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Bachelor’s degree preferred but not required

Why choose Addison Group?

• Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k)
• Permanent Employment: Many of Addison’s job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.