On-Site Administrative & Front Desk Specialist

JF Taylor Inc; Union (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

4 weeks paid leave

10 holidays

Health insurance

HSA/HRA contributions

Dental insurance

Term life insurance

Disability insurance

401(k) with company match

Flexible benefits plan

Supplemental health coverage

Supplemental disability and life

Tuition assistance

Fitness membership discounts

Job summary

J.F. Taylor, Inc. is seeking an Administrative Assistant for an on-site role to greet visitors, route inquiries, answer calls, and maintain a professional reception area.

You will coordinate with staff, manage mail and deliveries, and support office operations. The ideal candidate is customer-service oriented, resourceful, organized, able to multitask, and proficient with Microsoft Office. A high school diploma or GED is required; the company offers competitive compensation and a comprehensive

Qualifications

• Excellent verbal communication.
• Good telephone communication etiquette.
• Ability to be resourceful and proactive when issues arise.
• Customer service attitude.
• Adept at prioritizing, scheduling and multitasking.
• Ability to handle office equipment, such as the telephone system and printer.
• Proficiency in Microsoft Office Suite.
• High school diploma or GED.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing and photocopying.
• Provide accounts payable and accounts receivable support.
• Coordinate with outside contractors for work being performed on building and grounds.
• Assist with employee onboarding.
• Review various reports and labor records for accuracy.

Skills

Verbal communication

Phone etiquette

Resourcefulness

Customer service

Multitasking

Scheduling

Office equipment

Microsoft Office

Prioritization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

J.F. Taylor, Inc. is seeking an Administrative Assistant for an on-site role to greet visitors, route inquiries, answer calls, and maintain a professional reception area.

You will coordinate with staff, manage mail and deliveries, and support office operations. The ideal candidate is customer-service oriented, resourceful, organized, able to multitask, and proficient with Microsoft Office. A high school diploma or GED is required; the company offers competitive compensation and a comprehensive