Administrative Assistant

J.F. Taylor, Inc.; Union (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

4 weeks paid leave

10 holidays

Health insurance

HSA/HRA contributions

Dental insurance

Term life insurance

Disability insurance

401(k) with company match

Flexible benefits plan

Supplemental health coverage

Supplemental disability and life

Tuition assistance

Fitness membership discounts

Job summary

J.F. Taylor, Inc. is seeking an Administrative Assistant for an on-site role to greet visitors, route inquiries, answer calls, and maintain a professional reception area.

You will coordinate with staff, manage mail and deliveries, and support office operations. The ideal candidate is customer-service oriented, resourceful, organized, able to multitask, and proficient with Microsoft Office. A high school diploma or GED is required; the company offers competitive compensation and a comprehensive

Qualifications

• Excellent verbal communication.
• Good telephone communication etiquette.
• Ability to be resourceful and proactive when issues arise.
• Customer service attitude.
• Adept at prioritizing, scheduling and multitasking.
• Ability to handle office equipment, such as the telephone system and printer.
• Proficiency in Microsoft Office Suite.
• High school diploma or GED.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing and photocopying.
• Provide accounts payable and accounts receivable support.
• Coordinate with outside contractors for work being performed on building and grounds.
• Assist with employee onboarding.
• Review various reports and labor records for accuracy.

Skills

Verbal communication

Phone etiquette

Resourcefulness

Customer service

Multitasking

Scheduling

Office equipment

Microsoft Office

Prioritization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

This is a full-time on-site role for an Administrative Assistantat J.F. Taylor, Inc. The Administrative Assistant will be responsible for:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing and photocopying
• Provide accounts payable and accounts receivable support
• Coordinate with outside contractors for work being performed on building and grounds.
• Assist with employee onboarding
• Review various reports and labor records for accuracy.

Position Requirements

• Excellent verbal communication
• Good telephone communication etiquette
• Ability to be resourceful and proactive when issues arise
• Customer service attitude
• Adept at prioritizing, scheduling and multitasking
• Ability to handle office equipment, such as the telephone system and printer
• Proficiency in Microsoft Office Suite
• High school diploma or GED

Salary Range Will be commensurate with experience

Full-Time/Part-Time Full-Time

Level of Clearance Required N/A

Amount of Travel N/A

About the Organization J.F. Taylor, Inc. was founded as an engineering firm in 1983 by John F. Taylor, a retired Naval Aviation Officer and engineer. With over 600 employees and $200 million in annual revenues, we have continually leveraged our engineering foundation in systems engineering, software development, and the design and production of high fidelity training devices. Our capabilities include the design, manufacture and fabrication of single prototypes and the high-volume production of aircraft and maritime kits and components.

Competitive salaries and benefits are critical to attracting and retaining excellent employees. We recognize that happy employees lead to continuity, experience, and quality work.

• Four Weeks of Paid Leave
• Ten Paid Holidays
• Health Insurance, including Medical, Vision, and Prescription Coverage
• Company HSA/HRA Contributions
• Dental Insurance
• Term Life Insurance
• Disability Insurance
• 401(k) Retirement Plan with Company Matching Contributions
• IRS Section 125 Flexible Benefits Plan
• Supplemental Health Coverage Plans
• Supplemental Disability and Life Insurance Plans
• Tuition Assistance
• Reduced Rates for Corporate Fitness Membership

Req Number ADM-26-00014

EOE Statement J.F. Taylor is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors.

This position is currently accepting applications.