Front Desk & Admin Specialist - On‑Site Growth

Talentify; Portland (TN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Talentify is seeking an Administrative Assistant / Front Desk Coordinator for an on-site role in Portland, TN. You will greet visitors, manage badges, support multiple departments, and keep office operations running smoothly. Proficiency in Microsoft Office and strong organizational skills are essential.

The position is contract-based, with a pay range of $22.00–$24.00 per hour, and offers opportunities to grow into broader administrative responsibilities within the organization.

Qualifications

• Experience in administrative support or reception.
• Proficiency with Microsoft Office applications.
• Ability to greet visitors and manage front desk.
• Strong organizational skills and attention to detail.
• On-site availability Monday to Friday.

Responsibilities

• Greet visitors and serve as front desk contact.
• Manage building access and badge distribution.
• Provide general administrative support to plant and office teams.
• Prepare and format internal PowerPoint presentations.
• Create documents using Word, Excel, PowerPoint, and Outlook.
• Data entry for inventory information.
• Coordinate lunches and small events as needed.
• Support light HR administration as needed.
• Maintain a professional front desk and reception area.

Skills

Front desk

Reception

Customer service

Microsoft Office

Bilingual EN/ES

Data entry

Education

Experience in administrative support

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Talentify is seeking an Administrative Assistant / Front Desk Coordinator for an on-site role in Portland, TN. You will greet visitors, manage badges, support multiple departments, and keep office operations running smoothly. Proficiency in Microsoft Office and strong organizational skills are essential.

The position is contract-based, with a pay range of $22.00–$24.00 per hour, and offers opportunities to grow into broader administrative responsibilities within the organization.