Administrative and Facilities Assistant

DaBella; Austin (TX); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Health Savings Account (HSA)

Company Sponsored Life Insurance

Supplemental Life Insurance

Long-term and short-term disability

Accident protection

Employee assistance program

Pet Insurance

401k plan

Relocation opportunities

VPTO (Volunteer paid time off)

Personal/Professional Development

Job summary

DaBella in Austin, TX is seeking an Administrative & Facilities Assistant to support daily office operations in a fast-paced environment. You will be the first point of contact, manage the front desk, coordinate vendors and building services, and keep records organized.

This in-office role requires strong multitasking and proactive problem-solving. Ideal candidates have detail-oriented, professional communication skills, and experience with Microsoft Office, Teams, and email systems; familiarity

Qualifications

• Attention to detail in every task, ensuring accuracy and completeness.
• Ability to multitask and manage competing priorities without losing track of details.
• Clear, professional communication with visitors, employees, vendors, and management.
• Customer-first mindset; stays calm, helpful, and solution-oriented when addressing questions.
• Takes initiative, ownership of assignments, and follows through with minimal supervision.
• Proficiency with Microsoft Office, email, Teams, and phone systems; familiarity with Asana, Zendesk, Salesforce, or Yardi.

Responsibilities

• Serve as the first point of contact for visitors, employees, and inquiries.
• Manage front desk responsibilities, maintaining a professional, welcoming atmosphere.
• Coordinate maintenance requests, work orders, vendors, and building services.
• Maintain organized records, electronic files, and administrative documentation.
• Monitor office supplies, process invoices, and assist with expense tracking.
• Support office events, meeting prep, workspace setup, and moves.
• Handle multiple projects and deadlines with accuracy and timeliness.
• Communicate updates, follow through on tasks, and identify areas for improvement.

Skills

Attention to detail

Multitasking

Professional communication

Customer-first mindset

Initiative & accountability

Technical proficiency

Tools

Microsoft Office

Email systems

Microsoft Teams

Phone systems

Asana

Zendesk

Salesforce

Yardi

Job description

Are you detail-oriented, organized, and thrive in a fast-paced environment? We want to meet you!

DaBella is looking for a proactive, professional, and customer-focused Administrative & Facilities Assistant to help keep our office running smoothly. This role is perfect for someone who enjoys staying busy, managing multiple priorities, and creating a welcoming, professional environment for employees, visitors, and business partners.

We’re looking for someone who takes pride in the details, communicates effectively, and doesn’t wait to be told what needs to be done. You’ll serve as a key point of contact for our office while supporting daily administrative operations and facilities coordination.

Location: On-Site Austin, TX

Schedule: Monday - Friday 8 am-5 pm

Compensation: $19-21 per hour

What You’ll Do

• Serve as the first point of contact for visitors, employees, and building-related inquiries.
• Manage front desk responsibilities while maintaining a professional and welcoming atmosphere.
• Coordinate maintenance requests, work orders, vendors, and building services.
• Maintain organized records, electronic files, and administrative documentation.
• Monitor office supplies, process invoices, and assist with expense tracking.
• Support office events, meeting preparation, workspace setup, and office moves.
• Manage multiple projects, deadlines, and requests while maintaining accuracy and attention to detail.
• Communicate updates, follow through on outstanding tasks, and proactively identify areas for improvement.

What We’re Looking For

• Strong attention to detail: You catch errors, stay organized, and take pride in accurate work.
• Excellent multitasking skills: You can manage competing priorities without losing track of the details.
• Professional communication: You’re comfortable interacting with visitors, employees, vendors, and management.
• A customer-first mindset: You remain calm, helpful, and solution-oriented when handling questions or concerns.
• Initiative and accountability: You take ownership of assignments, follow through, and work well with minimal supervision.
• Technical proficiency: Experience with Microsoft Office, email, Teams, and phone systems is required. Experience with Asana, Zendesk, Salesforce, or Yardi is a plus.
• Administrative experience: Previous experience in office administration, facilities coordination, customer service, or property management is preferred.

Benefits:

Employees and their families are eligible to enroll in:

• Medical, Dental, and Vision
• Health Savings Account (HSA)
• Company Sponsored Life Insurance
• Supplemental Life Insurance
• Long-term and short-term disability
• Accident protection
• Employee assistance program - access to counseling services and other tools to improve work/family/life balance
• Pet Insurance for your furry family member
• 401k plan
• Additional Insurance Programs including:
• UHC Rewards
• Rally Health
• One Pass Select (gym membership subscription)

Additional Perks:

• VPTO (Volunteer paid time off) year-round incentives to give back to your local community
• Personal/Professional Development - we provide books, courses, and opportunities to attend leadership conferences
• Relocation opportunities to other branches across the nation

Each DaBella Employee receives:

• 80 hours of Paid Time Off annually with incremental increases
• 6 paid holidays during a calendar year effective day one of employment

This is an IN-OFFICE role

For more information, please visit DaBella.us

#INDCORPORATE