Office Administrator – Federal Programs & Navy Scheduling

KMRG, LLC; Florida; Sur place; USD 43 000 - 50 000; Plein temps

Résumé du poste

KMRG, LLC is hiring an Office Administrator to support the U.S. Navy SSP at NOTU in Cape Canaveral, FL. The role coordinates schedules, processes Navy correspondence and travel, and maintains official records in a security‑conscious environment.

Responsibilities include calendar management, travel arrangements via DTS, meeting coordination, minutes, and preparation of formal memos and reports under Navy standards. Telework is not standard; on-site work is required.

Qualifications

• Associate's degree or equivalent.
• At least 4 years of administrative experience, including prior support to an office, SES, or executive personnel.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Skill in formatting, processing, and maintaining official documents and records.
• Ability to coordinate appointments, maintain office calendars, and manage email correspondence.
• Ability to prepare accurate memoranda, reports, and business correspondence.
• Professional judgment, initiative, and independent decision-making.
• Ability to work independently and collaboratively while meeting strict deadlines.

Responsabilités

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts.
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures.
• Schedule meetings, reserve conference facilities, and coordinate video teleconferences.
• Attend meetings, prepare minutes, circulate information, and follow up on action items.
• Prepare form letters, memoranda, technical correspondence, and reports under Navy standards.
• Gather information and prepare responses to external inquiries and presentation materials.
• Maintain paper and electronic office files, branch records, and archival documentation.
• Track assigned tasks, projects, deadlines, and deliverables to support branch operations.
• Process incoming mail and distribute official correspondence under SSP guidelines; coordinate with SSP personnel across branches.
• Identify administrative problems and develop practical solutions to keep workflows moving.
• Manage supply orders, monitor printer stations, and update office telephone rosters.
• Process security information under SSP procedures; support DISS visit requests when assigned.
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.

Connaissances

Professional judgment

Independent decision-making

Office coordination

Formation

Associate's degree or equivalent

Bachelor's degree

Outils

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Description du poste

KMRG, LLC is hiring an Office Administrator to support the U.S. Navy SSP at NOTU in Cape Canaveral, FL. The role coordinates schedules, processes Navy correspondence and travel, and maintains official records in a security‑conscious environment.

Responsibilities include calendar management, travel arrangements via DTS, meeting coordination, minutes, and preparation of formal memos and reports under Navy standards. Telework is not standard; on-site work is required.