Office Administrator

KMRG, LLC; Florida; On-site; USD 43,000 - 50,000; Full time

Job summary

KMRG, LLC is hiring an Office Administrator to support the U.S. Navy SSP at NOTU in Cape Canaveral, FL. The role coordinates schedules, processes Navy correspondence and travel, and maintains official records in a security‑conscious environment.

Responsibilities include calendar management, travel arrangements via DTS, meeting coordination, minutes, and preparation of formal memos and reports under Navy standards. Telework is not standard; on-site work is required.

Qualifications

• Associate's degree or equivalent.
• At least 4 years of administrative experience, including prior support to an office, SES, or executive personnel.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Skill in formatting, processing, and maintaining official documents and records.
• Ability to coordinate appointments, maintain office calendars, and manage email correspondence.
• Ability to prepare accurate memoranda, reports, and business correspondence.
• Professional judgment, initiative, and independent decision-making.
• Ability to work independently and collaboratively while meeting strict deadlines.

Responsibilities

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts.
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures.
• Schedule meetings, reserve conference facilities, and coordinate video teleconferences.
• Attend meetings, prepare minutes, circulate information, and follow up on action items.
• Prepare form letters, memoranda, technical correspondence, and reports under Navy standards.
• Gather information and prepare responses to external inquiries and presentation materials.
• Maintain paper and electronic office files, branch records, and archival documentation.
• Track assigned tasks, projects, deadlines, and deliverables to support branch operations.
• Process incoming mail and distribute official correspondence under SSP guidelines; coordinate with SSP personnel across branches.
• Identify administrative problems and develop practical solutions to keep workflows moving.
• Manage supply orders, monitor printer stations, and update office telephone rosters.
• Process security information under SSP procedures; support DISS visit requests when assigned.
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.

Skills

Professional judgment

Independent decision-making

Office coordination

Education

Associate's degree or equivalent

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Title: Office Administrator
Location: Cape Canaveral, FL 32930
Schedule: Full-time (40 hours/week), Monday–Friday
Pay: $31.30–$36.30/hour

ROLE

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring an Office Administrator to support the U.S. Navy Strategic Systems Programs (SSP) at the Naval Ordnance Test Unit (NOTU) in Cape Canaveral, FL.

In this role, you will coordinate branch schedules and meetings, process Navy correspondence and travel requests, maintain official records, and support daily office and security-related administrative workflows.

RESPONSIBILITIES

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
• Schedule meetings, reserve conference facilities, and coordinate video teleconferences
• Attend meetings, prepare minutes, circulate information, and follow up on action items
• Prepare form letters, memoranda, technical correspondence, and reports under Navy standards
• Gather information and prepare responses to external inquiries and presentation materials
• Maintain paper and electronic office files, branch records, and archival documentation
• Track assigned tasks, projects, deadlines, and deliverables to support branch operations
• Process incoming mail and distribute official correspondence under SSP guidelinesCoordinate with SSP personnel across branches to support consistent administrative processes
• Identify administrative problems and develop practical solutions to keep workflows moving
• Manage supply orders, monitor printer stations, and update office telephone rosters
• Process security information under SSP procedures; support DISS visit requests when assigned
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

• Associate's degree or equivalent
• At least 4 years of administrative experience, including prior support to an office, SES, or executive personnel
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Skill in formatting, processing, and maintaining official documents and records
• Ability to coordinate appointments, maintain office calendars, and manage email correspondence
• Ability to prepare accurate memoranda, reports, and business correspondence
• Professional judgment, initiative, and independent decision-making
• Ability to work independently and collaboratively while meeting strict deadlines

PREFERRED BACKGROUND

• Bachelor's degree

SECURITY / ACCESS

• Must be a U.S. citizen and able to obtain and maintain a SECRET security clearance

LOCATION

• Pier Road, Cape Canaveral, FL 32930
• Primarily on-site; branch schedules vary within 6:00 AM–6:00 PM ET; telework requires priorapproval

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.