Administrative Coordinator

Kmrg,-LLC; Florida; On-site; USD 65,000 - 76,000; Full time

Job summary

KMRG, LLC is seeking an Administrative Coordinator to support the U.S. Navy SSP program at NOTU in Cape Canaveral, FL. This on-site, full-time role coordinates branch schedules, processes Navy correspondence and travel requests, and maintains official records.

The ideal candidate has an Associate's degree (Bachelor's preferred) and at least four years of administrative experience, with proficiency in Outlook, Word, PowerPoint and Excel to manage documents and calendars.

Qualifications

• Associate's degree or equivalent required.
• 4+ years administrative experience including support to an office, SES, or executive personnel.
• Proficiency with MS Outlook, Word, PowerPoint and Excel.
• Ability to format, process, and maintain official documents and records.
• Ability to coordinate appointments, calendars, and email correspondence.
• Ability to prepare memoranda, reports, and business correspondence.

Responsibilities

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts.
• Arrange official travel through the Defense Travel System (DTS) per Navy/SSP procedures.
• Schedule meetings, reserve facilities, and coordinate video conferences.
• Attend meetings, prepare minutes, circulate information, and follow up on actions.
• Prepare letters, memoranda, and reports to Navy standards.
• Respond to external inquiries and prepare presentation materials.
• Maintain paper and electronic files and branch records.
• Track tasks, deadlines, and deliverables to support operations.
• Process incoming mail and distribute official correspondence under SSP guidelines.
• Coordinate with SSP personnel to standardize administrative processes.
• Identify problems and develop practical workflow solutions.
• Manage supply orders, printer stations, and update office phone rosters.
• Process security information; support DISS visit requests.
• Complete training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Coordinate appointments

Office calendars

Email management

Education

Associate's degree or equivalent

Bachelor's degree

Job description

Title: Administrative Coordinator

Location: Cape Canaveral, FL 32930

Schedule: Full-time (40 hours/week), Monday–Friday

Pay: $31.30–$36.30/hour

ROLE

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring an Administrative Coordinator to support the U.S. Navy Strategic Systems Programs (SSP) at the Naval Ordnance Test Unit (NOTU) in Cape Canaveral, FL.

In this role, you will coordinate branch schedules and meetings, process Navy correspondence and travel requests, maintain official records, and support daily office and security-related administrative workflows.

RESPONSIBILITIES

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
• Schedule meetings, reserve conference facilities, and coordinate video teleconferences
• Attend meetings, prepare minutes, circulate information, and follow up on action items
• Prepare form letters, memoranda, technical correspondence, and reports under Navy standards
• Gather information and prepare responses to external inquiries and presentation materials
• Maintain paper and electronic office files, branch records, and archival documentation
• Track assigned tasks, projects, deadlines, and deliverables to support branch operations
• Process incoming mail and distribute official correspondence under SSP guidelines
• Coordinate with SSP personnel across branches to support consistent administrative processes
• Identify administrative problems and develop practical solutions to keep workflows moving
• Manage supply orders, monitor printer stations, and update office telephone rosters
• Process security information under SSP procedures; support DISS visit requests when assigned
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

• Associate's degree or equivalent
• At least 4 years of administrative experience, including prior support to an office, SES, or executive personnel
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Skill in formatting, processing, and maintaining official documents and records
• Ability to coordinate appointments, maintain office calendars, and manage email correspondence
• Ability to prepare accurate memoranda, reports, and business correspondence

  PREFERRED BACKGROUND

  • Bachelor's degree

  SECURITY / ACCESS

  • Must be a U.S. citizen and able to obtain and maintain a SECRET security clearance

  LOCATION

  • Pier Road, Cape Canaveral, FL 32930
  • Primarily on-site; branch schedules vary within 6:00 AM–6:00 PM ET; telework requires priorapproval

  KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.