On-Site Administrative Associate — Faculty & Staff

Applied Research Solutions; Dayton (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Applied Research Solutions, on-site at Wright‑Patterson Air Force Base in Dayton, OH, seeks an Administrative Associate for Faculty & Staff. The role supports the AFIT school with pre/post-course reviews, scheduling, outreach, and general administrative functions.

The position requires US citizenship and CAC eligibility, with at least two years in a professional business environment and strong proficiency in Microsoft Office and Adobe Acrobat. Background checks are required.

Qualifications

• Must be a US Citizen.
• Must have and maintain eligibility for a CAC.
• Minimum two (2) years of experience in professional business environment.
• Proficiency in Microsoft Office Professional Office Suite Software applications and Adobe Acrobat.

Responsibilities

• Oversee pre-course and post-course reviews between the Dean, Associate Dean and Course Directors; track and schedule staff synchronization meeting frequencies; ensure school operating instructions are current.
• Oversee and coordinate the outreach program; coordinate and arrange visits and support visits hosted by the school; update and maintain rosters, letters, charts, recall rosters and phone listings; assist with new employee in‑processing and arrange photos/name plates.
• Provide a wide range of other administrative support services to AFIT faculty and staff in support of courses and programs managed by the school.
• Provide administrative support with systems such as AFRIMS and other databases.
• Assist with presentation formatting (e.g., aspect ratio, PDF, LMS uploads).
• Assist with ordering office supplies, gathering requests, and preparing lists for procurement by the Government office.
• Upload faculty consulting details in database.
• Review, edit, change and monitor daily schedules of the Dean and Associate Dean.
• Other duties as assigned

Skills

Microsoft Office

Communication skills

CAC eligibility

US Citizenship

Tools

Adobe Acrobat

Job description

Applied Research Solutions, on-site at Wright‑Patterson Air Force Base in Dayton, OH, seeks an Administrative Associate for Faculty & Staff. The role supports the AFIT school with pre/post-course reviews, scheduling, outreach, and general administrative functions.

The position requires US citizenship and CAC eligibility, with at least two years in a professional business environment and strong proficiency in Microsoft Office and Adobe Acrobat. Background checks are required.