Administrative Associate - Faculty & Staff

Applied Research Solutions; Dayton (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Applied Research Solutions, on-site at Wright‑Patterson Air Force Base in Dayton, OH, seeks an Administrative Associate for Faculty & Staff. The role supports the AFIT school with pre/post-course reviews, scheduling, outreach, and general administrative functions.

The position requires US citizenship and CAC eligibility, with at least two years in a professional business environment and strong proficiency in Microsoft Office and Adobe Acrobat. Background checks are required.

Qualifications

• Must be a US Citizen.
• Must have and maintain eligibility for a CAC.
• Minimum two (2) years of experience in professional business environment.
• Proficiency in Microsoft Office Professional Office Suite Software applications and Adobe Acrobat.

Responsibilities

• Oversee pre-course and post-course reviews between the Dean, Associate Dean and Course Directors; track and schedule staff synchronization meeting frequencies; ensure school operating instructions are current.
• Oversee and coordinate the outreach program; coordinate and arrange visits and support visits hosted by the school; update and maintain rosters, letters, charts, recall rosters and phone listings; assist with new employee in‑processing and arrange photos/name plates.
• Provide a wide range of other administrative support services to AFIT faculty and staff in support of courses and programs managed by the school.
• Provide administrative support with systems such as AFRIMS and other databases.
• Assist with presentation formatting (e.g., aspect ratio, PDF, LMS uploads).
• Assist with ordering office supplies, gathering requests, and preparing lists for procurement by the Government office.
• Upload faculty consulting details in database.
• Review, edit, change and monitor daily schedules of the Dean and Associate Dean.
• Other duties as assigned

Skills

Microsoft Office

Communication skills

CAC eligibility

US Citizenship

Tools

Adobe Acrobat

Job description

Administrative Associate - Faculty & Staff

Job Category : Administrative Assistant

Requisition Number : ADMIN004973

• Posted : September 17, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Wright Patterson AFB, OH
Dayton, OH 45433, USA

Description

ARS is seeking a full‑time Administrative Associate with broad administrative support experience in business environments to work on‑site at the Air Force Institute of Technology at Wright‑Patterson Air Force Base.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world‑class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career‑ driven, loyal professionals, we would not be able to deliver state‑of‑the‑art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• The contractor will be responsible for overseeing pre‑course and post‑course reviews between the Dean and Associate Dean and Course Directors; track and schedule staff synchronization meeting frequencies; ensure the school operating instructions are current.
• They will oversee and coordinate the outreach program and will coordinate and arrange visits and support visits hosted by the school; update and maintain additional duty rosters, assignment letters, organizational charts, recall rosters and phone listings; assist with the new employee in‑processing system and arrange for official photos and name plates for all assigned individuals.
• The contractor shall provide a wide range of other administrative support services to the AFIT faculty and staff in support of courses and programs managed by the school
• Provide administrative support with various systems, such as Air Force Records Information Management System (AFRIMS) and other organizational databases.
• Provide assistance with presentation formatting (i.e. aspect ratio, PDF, upload to LMS).
• Assist with ordering office supplies, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be procured by the Government office.
• Upload faculty consulting details in database.
• Review, edit, change and monitor daily schedules of the Dean and Associate Dean.
• Other duties as assigned

Qualifications/Technical Experience Requirements:

• Must be a US Citizen
• Must have and maintain eligibility for a CAC
• Minimum two (2) years of experience in professional business environment
• Proficiency in Microsoft Office Professional Office Suite Software applications and Adobe Acrobat
• Able to understand the day‑to‑day operational needs of customers, identify and execute moderately complex business processes, and propose solutions that meet user needs
• Effective oral and written communication skills

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals based on disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.