On-Site Administrative Assistant to Regional Campus Director

National Polytechnic College; Long Beach (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

National Polytechnic College is seeking an Administrative Assistant to support the Regional Campus Director in a fast-paced, on-site office environment in Long Beach, CA. The role requires high organization, discretion, and strong communication to coordinate calendars, travel, and reporting.

Ideal candidates bring proficiency with Microsoft Office, LMS platforms like Blackboard/Canvas, and familiarity with document management, payments, and compliance processes.

Qualifications

• Excellent written and verbal communication skills.
• Strong interpersonal and professional communication skills.
• Strong organizational and time-management skills.
• High attention to detail, ability to multitask and prioritize effectively.

Responsibilities

• Manage and coordinate the Regional Campus Director’s calendar, correspondence, and scheduling meetings.
• Draft, review, and send professional communications on behalf of the Regional Campus Director.
• Prepare reports, documents, and presentations with accuracy and professionalism.
• Answer and respond to phone calls; relay messages and information as needed.
• Monitor, prioritize, and respond to emails when appropriate.
• Research and prepare documentation as requested by the Regional Campus Director.
• Research and assist the Director in developing and implementing campus policies, growth initiatives, and educational technology advancements in alignment with state and federal regulations.
• Assist with campuses events and operational logistics to support a positive student and staff experience.
• Assist with annual reports, audits, and state and federal compliance reviews
• Coordinate travel arrangements and prepare reimbursement documentation
• Maintain organized records and confidential documentation in compliance with institutional policies.
• Collaborate with the Board of Directors on policies and procedures

Skills

Communication

Organizational skills

Time management

Attention to detail

Multitasking

Education

Associate degree

Tools

Microsoft Office

Adobe Suite

Canva

Google Docs

Blackboard Canvas LMS

PandaDoc

DocuSign

Video editing

Campus Management software

AI tools

LinkedIn accounts

Job description

National Polytechnic College is seeking an Administrative Assistant to support the Regional Campus Director in a fast-paced, on-site office environment in Long Beach, CA. The role requires high organization, discretion, and strong communication to coordinate calendars, travel, and reporting.

Ideal candidates bring proficiency with Microsoft Office, LMS platforms like Blackboard/Canvas, and familiarity with document management, payments, and compliance processes.