Executive Assistant to Education Director

National Polytechnic College; Long Beach (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

IRA retirement plan

Job summary

National Polytechnic College in Long Beach, CA seeks an Administrative Assistant to support the Director of Education in daily operations, including calendar management, communications, and scheduling of courses and labs.

The role requires strong organizational skills, LMS experience (Blackboard Ultra preferred), proficiency in Microsoft Office, and the ability to work with AI-assisted workflows. On-site, full-time position with benefits.

Qualifications

• Excellent written and verbal communication skills.
• Experience with LMS management, especially Blackboard Ultra.
• Experience using AI tools at a research or applied level.
• Strong time-management and multitasking abilities.
• High attention to detail.
• Proficiency with Microsoft Office.
• Strong interpersonal skills.
• BS in Education preferred.

Responsibilities

• Executive Support: Manage the DOE's calendar of appointments and events, draft and send communications, organize meetings and logistics, screen and relay messages.
• Faculty & Course Coordination: Schedule CPR/BLS and lab courses; coordinate MRI and Nuclear Medicine labs; share schedules with faculty, students, and providers.
• LMS & Curriculum Support: Manage LMS Institution Page, update content, verify user permissions, troubleshoot under DOE supervision; assist in curriculum coordination.
• Compliance & Administration: Support policy development, audits, accreditation documentation, and maintain academic records; coordinate travel arrangements.

Skills

Communication skills

LMS management

AI tools familiarity

Time management

Attention to detail

Microsoft Office

Interpersonal skills

Education

BS in Education (preferred)

Tools

Blackboard Ultra

Microsoft Office suite

AI tools platforms

Job description

National Polytechnic College in Long Beach, CA seeks an Administrative Assistant to support the Director of Education in daily operations, including calendar management, communications, and scheduling of courses and labs.

The role requires strong organizational skills, LMS experience (Blackboard Ultra preferred), proficiency in Microsoft Office, and the ability to work with AI-assisted workflows. On-site, full-time position with benefits.