Administrative Assistant to the Regional Campus Director

National Polytechnic College; Long Beach (CA); In loco; USD 30.000 - 36.000; Tempo pieno

Vantaggi offerti da questo lavoro

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Descrizione del lavoro

National Polytechnic College is seeking an Administrative Assistant to support the Regional Campus Director in a fast-paced, on-site office environment in Long Beach, CA. The role requires high organization, discretion, and strong communication to coordinate calendars, travel, and reporting.

Ideal candidates bring proficiency with Microsoft Office, LMS platforms like Blackboard/Canvas, and familiarity with document management, payments, and compliance processes.

Competenze

• Excellent written and verbal communication skills.
• Strong interpersonal and professional communication skills.
• Strong organizational and time-management skills.
• High attention to detail, ability to multitask and prioritize effectively.

Mansioni

• Manage and coordinate the Regional Campus Director’s calendar, correspondence, and scheduling meetings.
• Draft, review, and send professional communications on behalf of the Regional Campus Director.
• Prepare reports, documents, and presentations with accuracy and professionalism.
• Answer and respond to phone calls; relay messages and information as needed.
• Monitor, prioritize, and respond to emails when appropriate.
• Research and prepare documentation as requested by the Regional Campus Director.
• Research and assist the Director in developing and implementing campus policies, growth initiatives, and educational technology advancements in alignment with state and federal regulations.
• Assist with campuses events and operational logistics to support a positive student and staff experience.
• Assist with annual reports, audits, and state and federal compliance reviews
• Coordinate travel arrangements and prepare reimbursement documentation
• Maintain organized records and confidential documentation in compliance with institutional policies.
• Collaborate with the Board of Directors on policies and procedures

Conoscenze

Communication

Organizational skills

Time management

Attention to detail

Multitasking

Formazione

Associate degree

Strumenti

Microsoft Office

Adobe Suite

Canva

Google Docs

Blackboard Canvas LMS

PandaDoc

DocuSign

Video editing

Campus Management software

AI tools

LinkedIn accounts

Descrizione del lavoro

Job Description

Administrative Assistant to Regional Campus Director

Pay:

$22 - $26.00 per hour

Job Description

Administrative Assistant to Regional Campus Director

Pay: $22– $26.00 per hour

Job Type: Full-time

Schedule: Monday–Friday

Location: On-site (In Person)

Job Overview

NPCollege is seeking a professional, dynamic, and highly organized Administrative Assistant to support our Regional Campus Director. This position is ideal for someone who thrives in a fast-paced educational environment, communicates with confidence, and can manage multiple administrative responsibilities with high accuracy and discretion.

About The Role

The Administrative Assistant will play a key role in supporting the daily operations and logistics of the departments, teams, and projects overseen by the Regional Campus Director. The position requires exceptional attention to detail, creativity, strong interpersonal and technical skills, passion for learning, and the ability to balance multiple priorities with professionalism and discretion. The ideal candidate is proactive, resourceful, and committed to delivering outstanding service and support, and wants to grow with the company.

Key Responsibilities

• Manage and coordinate the Regional Campus Director’s calendar, correspondence, and scheduling meetings
• Draft, review, and send professional communications on behalf of the Regional Campus Director
• Prepare reports, documents, and presentations with accuracy and professionalism
• Answer and respond to phone calls; relay messages and information as needed
• Monitor, prioritize, and respond to emails when appropriate
• Research and prepare documentation as requested by the Regional Campus Director.
• Research and assist the Director in developing and implementing campus policies, growth initiatives, and educational technology advancements in alignment with state and federal regulations
• Assist with campuses events and operational logistics to support a positive student and staff experience
• Assist with annual reports, audits, and state and federal compliance reviews
• Coordinate travel arrangements and prepare reimbursement documentation
• Maintain organized records and confidential documentation in compliance with institutional policies.
• Collaborate with the Board of Directors on policies and procedures

Qualifications

• Excellent written and verbal communication skills (required)
• Strong interpersonal and professional communication skills
• Strong organizational and time-management skills
• High attention to detail, ability to multitask and prioritize effectively
• Highly proficient on Microsoft Office (Word, Excel, PowerPoint, Outlook) is a must.
• Proficient on Adobe products, Canva, Google Docs, Learning Managing Systems like Blackboard, Canvas; PandaDoc, DocuSign, video editing software, LinkedIn accounts, using AI tools, and Campus Management software is a plus.
• Experience with Blackboard, Storyteller - Rise 360 is a plus
• Minimum Associate’s degree preferred
• Able to travel interstate

Work Environment

• On-campus, in-person position
• Professional office and educational setting

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to age, race, color, sex, gender, religion, national origin, physical or mental disability, citizenship, or any other characteristic protected by applicable federal, state, or local laws.

We are a drug-free workplace.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person