Dynamic Administrative Assistant II & Office Coordinator

Talentify; Long Beach (CA); On-site; USD 33,000 - 39,000; Full time

Job summary

Long Beach, CA-based organization seeks an Administrative Assistant II to support the site, department and Director. Responsibilities include desk-top publishing, database management, and general office duties such as preparing correspondence and minutes.

The role emphasizes accurate reporting, ethical conduct, and effective communication with clients and staff across diverse communities. Proficiency with MS Word/Excel and windows-based systems is required.

Qualifications

• High school diploma required; 3+ years general office experience preferred.
• Proficiency with Microsoft Office Suite and basic database tools.
• Ability to prepare clear reports and maintain accurate records.
• Bilingual abilities may be required within certain programs.

Responsibilities

• Perform general office functions: correspondence, supplies, mailings, minutes, petty cash.
• Provide accurate information and referrals to customers.
• Coordinate logistics for program activities (space, meals, etc.).
• Supervise staff where assigned and maintain professional standards.
• Prepare accurate reports and correspondence; communicate clearly with stakeholders.

Skills

Communication

Teamwork

Organizational skills

Professionalism

Ethical behavior

Multicultural sensitivity

Education

High school diploma

Tools

MS Word

MS Excel

MS Access

Publisher

Windows OS

Job description

Long Beach, CA-based organization seeks an Administrative Assistant II to support the site, department and Director. Responsibilities include desk-top publishing, database management, and general office duties such as preparing correspondence and minutes.

The role emphasizes accurate reporting, ethical conduct, and effective communication with clients and staff across diverse communities. Proficiency with MS Word/Excel and windows-based systems is required.