On-Site Administrative Assistant — Phoenix Scheduling & Docs

OMCO Solar; Phoenix (AZ); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Health Savings Account contributions

Company‑paid life insurance and short‑

term disability coverage

Paid parental leave

Employee Assistance Program and mental

health resources

Tuition reimbursement and development

opportunities

Job summary

OMCO Solar, a MacLean-Fogg company, is seeking an Administrative Assistant to support daily office operations at our Phoenix, AZ location. You'll help keep teams organized by coordinating schedules, preparing documents, managing records, and supporting meetings and other administrative activities.

The role is on-site with a 1st shift Monday-Thursday 4:00 AM-2:30 PM, plus Friday shifts as needed. Pay ranges $22.00-$26.00 per hour, and employment is full-time/hourly with overtime possible.

Qualifications

• Strong organizational and time-management skills with ability to prioritize tasks.
• Clear verbal and written communication with all levels of staff.
• Attention to detail in documents, records, and correspondence.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage calendars, schedule meetings, and coordinate travel.

Responsibilities

• Provide daily administrative and clerical support to departments.
• Manage calendars, schedule meetings, coordinate appointments.
• Prepare and edit reports, presentations, and other documents.
• Answer calls and emails, directing information to the right colleagues.
• Coordinate meetings and events, organize materials and spaces.
• Maintain records and filing systems with confidentiality.
• Monitor office supplies and assist with inventory.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Team collaboration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

OMCO Solar, a MacLean-Fogg company, is seeking an Administrative Assistant to support daily office operations at our Phoenix, AZ location. You'll help keep teams organized by coordinating schedules, preparing documents, managing records, and supporting meetings and other administrative activities.

The role is on-site with a 1st shift Monday-Thursday 4:00 AM-2:30 PM, plus Friday shifts as needed. Pay ranges $22.00-$26.00 per hour, and employment is full-time/hourly with overtime possible.