Production- Administrative Assistant

MacLean-Fogg; Phoenix (AZ); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match and profit分享

Paid time off and paid holidays

Health Savings Account contributions

Company-paid life insurance and short‑

Paid parental leave

Employee Assistance Program and mental

Virtual healthcare resources

Tuition reimbursement and development

Additional wellness, financial, and

Job summary

OMCO, a MacLean-Fogg Company, is seeking an Administrative Assistant to support daily office operations at our Phoenix, AZ location. You’ll help keep teams organized by coordinating schedules, preparing documents, managing records, and supporting meetings and other administrative activities.

This on-site role is for 1st shift, Monday-Thursday, 4:00 AM-2:30 PM, with Friday shifts as needed, and pay ranging from $22.00 to $26.00 per hour. Overtime may be required based on business needs.

Qualifications

• Strong organizational and time-management skills to prioritize tasks.
• Clear verbal and written communication with all levels.
• Attention to detail and accuracy in documents and records.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to manage calendars and meetings.
• Discretion with confidential information.
• Ability to work independently and as part of a team.

Responsibilities

• Provide day-to-day administrative and clerical support to departments, keeping teams organized.
• Manage calendars, schedule meetings, coordinate appointments, and arrange travel.
• Prepare and edit reports, presentations, correspondence using Word, Excel, PowerPoint.
• Respond to calls and emails, directing information to appropriate staff.
• Coordinate meetings and events, prepare agendas, arrange spaces.
• Maintain accurate records, databases, and filing systems with confidentiality.
• Monitor office supplies and inventory; coordinate orders.
• Help resolve routine issues and support efficient workflows.

Skills

Strong organizational and time‑manage

Clear verbal and written communication

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Calendar management

Discretion with confidential info

Independent working / team player

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Summary

OMCO, a MacLean-Fogg Company, is seeking an Administrative Assistant to support daily office operations at our Phoenix, AZ location. In this role, you’ll help keep teams organized and operations running smoothly by coordinating schedules, preparing documents, managing records, and supporting meetings and other administrative activities.

• Location: Phoenix, AZ

• Work Arrangement: On-site

• Schedule: 1st Shift, Monday-Thursday, 4:00 AM-2:30 PM, with Friday shifts as needed

• Pay: $22.00-$26.00/hour

• Employment Type: Full-time / Hourly

• Overtime: Overtime may be required based on business needs.

What You’ll Do as an Administrative Assistant

• Provide day-to-day administrative and clerical support to departments, helping employees and teams stay organized and productive.

• Manage calendars, schedule meetings, coordinate appointments, and arrange travel when applicable.

• Prepare and edit reports, presentations, correspondence, and other business documents using Microsoft Word, Excel, and PowerPoint.

• Respond to phone calls, emails, and inquiries, directing information to the appropriate employees or departments.

• Coordinate meetings, company events, and special projects, including preparing agendas, organizing materials, and arranging meeting spaces.

• Maintain accurate records, databases, and filing systems while ensuring information is organized, accessible, and handled confidentially.

• Monitor office supplies, maintain inventory, and coordinate orders to support daily office operations.

• Help resolve routine administrative issues, manage competing priorities, and collaborate with colleagues to support efficient departmental workflows.

Required Qualifications

• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities.

• Clear verbal and written communication skills and the ability to interact professionally with employees at all levels.

• Attention to detail and accuracy when preparing documents, maintaining records, and handling correspondence.

• Ability to prepare and maintain business documents, spreadsheets, and presentations using Microsoft Office applications, including Word, Excel, and PowerPoint.

• Ability to manage calendars, coordinate schedules, and support meetings and administrative activities.

• Sound judgment and discretion when handling sensitive or confidential information.

• Ability to work independently, address routine challenges, and collaborate effectively as part of a team.

Benefits

Eligible employees across MacLean-Fogg and its affiliated companies have access to a comprehensive benefits program designed to support health, financial well-being, time away, and development. This position is eligible for benefits that include:

• Medical, dental, and vision coverage

• 401(k) with company match and potential profit sharing

• Paid time off and paid holidays

• Health Savings Account contributions for eligible plans

• Company-paid life insurance and short-term disability coverage

• Paid parental leave

• Employee Assistance Program and mental health resources

• Virtual healthcare resources

• Tuition reimbursement and development opportunities

• Additional wellness, financial, and employee programs

Benefits are subject to applicable plan terms and eligibility requirements.

Explore our full benefits and interactive resources: https://explore.benefits.macleanfogg.app

Pre-Employment Requirements

After a conditional offer, this position requires a pre-employment drug screen. Testing and employment decisions are administered consistent with applicable law.

About MacLean-Fogg

MacLean-Fogg is a fourth-generation, family-owned American manufacturing company headquartered in Mundelein, Illinois. Founded in 1925, we design and manufacture engineered components and solutions for automotive and industrial markets.

Our portfolio includes MacLean-Fogg Component Solutions, OMCO, Mallard Manufacturing, and Threadstrong. Across our companies, we share a commitment to Integrity, People, Customers, and Stewardship while investing in our people, manufacturing capabilities, customers, and communities.

Equal Employment Opportunity & Accommodations

MacLean-Fogg and its affiliated companies are equal opportunity employers. We provide equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, ancestry, age, disability, genetic information, military or veteran status, marital status, or any other characteristic protected by applicable law.

If you need a reasonable accommodation to apply, complete an assessment, or participate in the hiring process, contact [e-mail].

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