On-Site Administrative Assistant — Calendar & Docs Pro

MacLean-Fogg; Phoenix (AZ); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match and profit分享

Paid time off and paid holidays

Health Savings Account contributions

Life insurance and short-term

Paid parental leave

Employee Assistance Program

Tuition reimbursement

Wellness programs

Job summary

OMCO, a MacLean-Fogg Company, is seeking an Administrative Assistant to support daily office operations at our Phoenix, AZ location. In this role, you'll help keep teams organized and operations running smoothly by coordinating schedules, preparing documents, managing records, and supporting meetings and other administrative activities.

Provide day-to-day administrative support, manage calendars, prepare reports, and assist with meetings and events.

Qualifications

• Strong organizational and time-management skills.
• Clear verbal and written communication.
• Detail-oriented with accurate document handling.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to coordinate calendars and meetings.
• Discretion with confidential information.
• Ability to work independently and as part of a team.

Responsibilities

• Provide day-to-day administrative support to departments.
• Manage calendars, schedule meetings, and arrange travel.
• Prepare and edit reports, presentations, and documents.
• Respond to calls and emails, directing to the appropriate teams.
• Coordinate meetings, company events, and prepare agendas.
• Maintain records, databases, and filing systems.
• Monitor office supplies and coordinate orders.
• Collaborate with colleagues to support workflows.

Skills

Organization

Time management

Communication

Attention to detail

MS Office

Calendar management

Confidentiality

Independent work

Team collaboration

Tools

Word

Excel

PowerPoint

Job description

OMCO, a MacLean-Fogg Company, is seeking an Administrative Assistant to support daily office operations at our Phoenix, AZ location. In this role, you'll help keep teams organized and operations running smoothly by coordinating schedules, preparing documents, managing records, and supporting meetings and other administrative activities.

Provide day-to-day administrative support, manage calendars, prepare reports, and assist with meetings and events.