On-Site Administrative Assistant & Office Coordinator

MiTek Industries; Chesterfield (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid Time Off

13 holidays

Medical/Dental/Vision plans

Parental Leave

Bonuses

401(k) with matching

Life Insurance

Tuition reimbursement

Job summary

MiTek Industries is seeking an Administrative Assistant to provide day-to-day office and administrative support at our Chesterfield HQ. The role includes front desk coverage, meeting and event coordination, and assisting with workplace initiatives.

You will support the Executive Assistant, help with special projects, and collaborate with the Talent Acquisition team on travel bookings and onboarding tasks. This on-site role runs Monday through Friday.

Qualifications

• High school diploma or equivalent.
• 2+ years administrative, receptionist, office support, customer service, hospitality, or related experience preferred.
• Basic proficiency with Microsoft Office applications, including Outlook, Word, Teams, and Excel.
• Ability to manage multiple tasks and prioritize work in a fast-paced office environment.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• This is an on-site Monday - Friday role at our Corporate HQ in Chesterfield.

Responsibilities

• Provide administrative support to the Executive Assistant as needed, including scheduling, meeting coordination, and other tasks.
• Provide back up support to front desk operations by greeting visitors and assisting with reception coverage, answering and directing phone calls, emails, and general office inquiries as needed.
• Support the processing and distribution of incoming and outgoing mail, packages, and deliveries for Executive Team.
• Manage new hire welcome kits for field and new baby gifts.
• Manage ticket coordination.
• Support Talent Acquisition team with booking candidate travel.
• Help prepare conference rooms and meeting spaces for department meetings and events.
• Assist with coordinating company events, employee celebrations, and engagement activities.
• Support onsite employee programs and workplace initiatives.
• Help maintain organized office, kitchen and common areas and stock supplies as needed.
• Assist with desk cleanouts and other workplace needs as requested.
• Provide general administrative support and assist with special projects as assigned.

Skills

Multitasking

Communication

Confidentiality

Team collaboration

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

MiTek Industries is seeking an Administrative Assistant to provide day-to-day office and administrative support at our Chesterfield HQ. The role includes front desk coverage, meeting and event coordination, and assisting with workplace initiatives.

You will support the Executive Assistant, help with special projects, and collaborate with the Talent Acquisition team on travel bookings and onboarding tasks. This on-site role runs Monday through Friday.