Administrative Assistant

MiTek Inc.; Chesterfield (MO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

13 holidays per year

Medical/Dental/Vision

Parental Leave

Bonuses

Tuition Reimbursement

401(k) Matching

Job summary

The Administrative Assistant at MiTek Inc. provides day-to-day office and administrative support to help ensure a positive, organized, and efficient workplace experience.

This role assists with front desk coverage, meeting and event coordination, employee engagement activities, and general office operations. This position offers flexible support to the Executive Assistant and special projects, including coordinating travel, preparing conference spaces, and assisting with workplace initiatives as

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative or related experience preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, Teams, Excel).
• Ability to manage multiple tasks and prioritize in a fast-paced office.
• Strong verbal and written communication; maintain confidentiality.

Responsibilities

• Provide executive support and scheduling for the Executive Assistant.
• Greet visitors and support front desk operations.
• Process incoming/outgoing mail, packages, and deliveries for the Executive Team.
• Coordinate travel arrangements for candidates and new hires.
• Prepare conference rooms and meeting spaces for department meetings and events.
• Support company events and employee engagement initiatives.

Skills

Microsoft Office proficiency

Communication

Confidentiality

Multitasking

Attendance punctuality

Education

High school diploma or equivalent

Tools

Outlook

Word

Teams

Excel

Job description

Job Responsibilities & Requirements

Job Summary

The Administrative Assistant provides day-to-day office and administrative support to help ensure a positive, organized, and efficient workplace experience. This role assists with front desk coverage, meeting and event coordination, employee engagement activities, and general office operations. The Administrative Assistant also serves as a flexible resource, providing support to the Executive Assistant and assisting with special projects and workplace initiatives as needed.

Responsibilities

• Provide administrative support to the Executive Assistant as needed, including scheduling, meeting coordination, and other tasks.
• Provide back up support to front desk operations by greeting visitors and assisting with reception coverage, answering and directing phone calls, emails, and general office inquiries as needed.
• Support the processing and distribution of incoming and outgoing mail, packages, and deliveries for Executive Team.
• Manage new hire welcome kits for field and new baby gifts
• Manage ticket coordination
• Support Talent Acquisition team with booking candidate travel
• Help prepare conference rooms and meeting spaces for department meetings and events.
• Assist with coordinating company events, employee celebrations, and engagement activities.
• Support onsite employee programs and workplace initiatives.
• Help maintain organized office, kitchen and common areas and stock supplies as needed.
• Assist with desk cleanouts and other workplace needs as requested.
• Provide general administrative support and assist with special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, receptionist, office support, customer service, hospitality, or related experience preferred.
• Basic proficiency with Microsoft Office applications, including Outlook, Word, Teams, and Excel.
• Ability to manage multiple tasks and prioritize work in a fast-paced office environment.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to occasionally lift and move office supplies, packages, and materials.
• Maintain regular, reliable attendance and punctuality, including being present and ready to work at the start of the scheduled shift.
• This is an on-site Monday - Friday role at our Corporate HQ in Chesterfield.

Soft Skills

• Professionalism: Represents the company positively and maintains a welcoming office environment.
• Positive Attitude: Demonstrates flexibility and a willingness to assist where needed to support the team and workplace experience.
• Customer Service Mindset: Friendly, professional, and responsive when interacting with employees, visitors, and vendors.
• Organization & Attention to Detail: Keeps workspaces, supplies, meetings, and administrative tasks organized and accurate.
• Dependability: Consistently follows through on commitments and can be relied upon to support day-to-day office operations.
• Adaptability: Comfortable shifting between tasks and supporting a variety of administrative and office needs.
• Teamwork & Collaboration: Works effectively with employees across all levels of the organization.
• Communication Skills: Communicates clearly, professionally, and courteously in person, over the phone, and through email.
• Self-Motivation: Takes initiative, works independently with minimal supervision, and proactively identifies opportunities to support the team and improve office operations.

Physical Demands

This role is performed in an office environment where a computer, telephone and other office equipment are used as needed to perform the duties of the role. This role may need to access areas within the building that are undergoing renovations which may contain jobsite hazards. Occasionally this role will required to push, pull, bend, lift and move up to 25 lbs.

MiTek Perks:

• Generous time off including Paid Time Off, 13 annual holidays, and volunteer time off
• Day One Medical/Rx, Dental and Vision Plans
• Family friendly benefits including Paid Caregiver Leave, Paid Parental Leave and Adoption Reimbursement
• Performance/Incentivebonuses
• Career advancement, training opportunities, Employee Resource Groups, and tuition reimbursement
• Retirement programs including Matching 401(k) Contributions and Profit Sharing
• Employer paid Short-Term Disability, Long-Term Disability and LifeInsurance
• myFlexPay partner - allows you to track, manage and access your pay anytime

MiTek is a platform innovator and enabler that exists to transform the building industry with better building solutions. In 1955, MiTek transformed residential construction with the invention of the Gang-Nail plate and a digital platform that provided an affordable and scalable way to manufacture wood trusses. Today, MiTek delivers software, services, engineered products, and automated solutions that enable the building industry to improve efficiencies by optimizing the balance between off-site and on-site. With nearly 5,600 team members worldwide, MiTek collaborates across the building industry to enable and accelerate transformational breakthroughs in design and construction to transform the way the industry designs, makes, and builds. As a Berkshire Hathaway (NYSE: BRK-A, NYSE: BRK-B) company since 2001, MiTek has a record of continuous growth and innovation.

MiTek is an E-Verify and Drug and Tobacco-Free Workplace.

We are an equal opportunity employer; and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, ethnicity, physical or mental disability, sex (including pregnancy, sexual orientation, gender identity or expression, or transgender status), age (40 and over), genetic information (including family medical history), veteran status, or any other protected characteristic.

For accommodation to assist with completing this application, please contact Human Resources at [phone].

www.mii.com