Remote Administrative Pro: Calendar, Docs & Ops Support

Simera; San Francisco (CA); Remote; USD 52,000 - 70,000; Full time

Job summary

Simera is seeking a highly organized Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly and efficiently. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

Responsibilities include calendar and meeting management, file organization, document preparation, data entry, travel arrangements,

Qualifications

• Previous experience as an Administrative Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office or Google Workspace.
• Experience with calendar management and travel coordination.
• Ability to work independently and in a remote team.
• Detail-oriented with strong data entry and record-keeping.
• Reliable internet connection and suitable remote setup.
• Professional, proactive, and discreet with confidential information.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Communication

Organization

Time management

Attention to detail

Multi-tasking

MS Office/Google Workspace

Data entry

Remote collaboration

Discretion

Tools

Microsoft Office

Google Workspace

Document management systems

Spreadsheets

Job description

Simera is seeking a highly organized Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly and efficiently. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

Responsibilities include calendar and meeting management, file organization, document preparation, data entry, travel arrangements,