Ops & Maintenance Admin Pro: Executive Support

ALCOSAN; Pittsburgh (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

ALCOSAN is seeking an Administrative Assistant- O&M to provide comprehensive confidential administrative support to the Director of Operations and Maintenance and to assist with overall office management for the O&M staff. This role ensures smooth daily operations, calendars, and document handling.

Responsibilities include coordinating meetings, processing invoices and vendor communications, maintaining records, and ensuring compliance with confidentiality and data protection guidelines.

Qualifications

• Associate’s Degree in Business or related field.
• Five years administrative experience.
• Typing speed of at least 50 wpm.

Responsibilities

• Provide confidential administrative support to the Director of Operations and Maintenance.
• Schedule meetings, update the Director’s calendar, and coordinate with Security.
• Format, prepare, and preserve data, reports, and presentations daily, weekly, and monthly.
• Coordinate department safety-related meetings and process invoices and vendor communications.
• Maintain data management and file systems and assist with general office duties.

Skills

Communication

Organization

Confidentiality

Time management

Typing 50 wpm

Education

Associate’s Degree in Business or related field

Tools

Microsoft Office 365

Adobe Acrobat

Job description

ALCOSAN is seeking an Administrative Assistant- O&M to provide comprehensive confidential administrative support to the Director of Operations and Maintenance and to assist with overall office management for the O&M staff. This role ensures smooth daily operations, calendars, and document handling.

Responsibilities include coordinating meetings, processing invoices and vendor communications, maintaining records, and ensuring compliance with confidentiality and data protection guidelines.