Field Administrative Assistant - Apopka, FL

Tippmann Group; Town of Florida (NY); On-site; USD 17,000 - 23,000; Full time

Job summary

Tippmann Group is seeking an On-site Administrative Assistant for an approximately 12-month term to support Project Managers on a construction site. The role requires strong computer skills and daily use of Excel, Word, Outlook, and PDF tools.

Responsibilities include maintaining files, minutes, correspondence, schedules, and weather reports; managing printers and supplies; and ensuring the trailer office stays clean and stocked. The position is full-time and on-site at the job trailer.

Qualifications

• Must have strong computer skills and proficiency with Microsoft Office.
• Experience creating and formatting documents, spreadsheets, and presentations.
• Ability to manage calendars and correspondence.

Responsibilities

• Maintain files, logs & logins (electronically & manually).
• Write and prepare meeting minutes/agendas.
• Write letters, emails & correspondence on behalf of Project Managers.
• Prepare spreadsheets from pre-made templates & occasionally from scratch.
• Daily weather reports.
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.).
• Maintain contacts in Outlook.
• Introduce subcontractor safety & violation programs to subcontractors.
• Help keep the job trailer office clean and organized, stocked with supplies including food.
• Multiple other tasks as assigned.
• Excel - Daily use, must be able to work from a template or begin from scratch: simple formulas; formatting.
• Word - Daily use, must be able to work from a template or begin from scratch: formatting.
• Outlook - Email – Compose on behalf of project managers.
• Contact updating: Scheduling meetings & calendar.
• Adobe Acrobat: Convert to PDF; Print/Save to PDF; Combine multiple PDF files into one.

Skills

Computer Skills

Tools

Excel

Word

Outlook

Adobe Acrobat

Job description

Full-Time Temporary Administrative Assistant

Job Description

Position: On-site Administrative Assistant

Approximately 12 Months

Work Environment

• Job Trailer
• Construction Job Site
• Various personalities-
  • Office/client executives
  • Government representatives
  • Construction workers

Position Description (Office Manager)

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assigned
• Computer Skills (Mandatory)
• Excel - Daily use, must be able to work from a template or begin from scratch
  • Simple formulas
  • Formatting (lines, colors, etc)
• Word - Daily use, must be able to work from a template or begin from scratch
  • Formatting (lines, colors, etc)
• Outlook - Email – Compose on behalf of project managers
• Contact updating
  • Scheduling meetings & calendar
• Adobe Acrobat
  • Convert to PDF
  • Print/Save to PDF
  • Combine multiple PDF files into one