Field Administrative Assistant - Conestoga, PA

Tippmann Group; Conestoga (Lancaster County); On-site; USD 20,664 - 27,552; Part time

Job summary

A construction company seeks a Part-Time Temporary Administrative Assistant in Conestoga, United States. The role involves maintaining files, preparing meeting agendas, and handling correspondence on behalf of Project Managers. Candidates must be proficient in Excel, Word, and Outlook. Responsibilities also include daily weather reporting and keeping the job trailer organized. This is a 12-month on-site position requiring strong computer skills and organization abilities.

Qualifications

• Must have computer skills, including daily use of Excel, Word, and Outlook.
• Experience with Adobe Acrobat to handle PDF files is mandatory.

Responsibilities

• Maintain electronic and manual files, logs, and correspondence.
• Prepare spreadsheets and meeting agendas.
• Assist in keeping the office clean and organized.
• Conduct daily weather reports.

Skills

Computer Skills

Excel

Word

Outlook

Adobe Acrobat

Job description

Part-Time Temporary Administrative Assistant

Job Description

Position: On-site Administrative Assistant

Approximately 12 Months

Work Environment

• Job Trailer
• Construction Job Site
• Various personalities
  • Office/client executives
  • Government representatives
  • Construction workers

Position Description (Office Manager)

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assigned
• Computer Skills (Mandatory)
• Excel - Daily use, must be able to work from a template or begin from scratch
  • Simple formulas
  • Formatting (lines, colors, etc)
• Word - Daily use, must be able to work from a template or begin from scratch
  • Formatting (lines, colors, etc)
• Outlook - Email – Compose on behalf of project managers
• Contact updating
  • Scheduling meetings & calendar
• Adobe Acrobat
  • Convert to PDF
  • Print/Save to PDF
  • Combine multiple PDF files into one