On-Site Admin & Bookkeeping Specialist

Cylinders, Inc.; Lisle (IL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

401(k) retirement plan with employer-m

Accrued paid time off

Paid holidays

Job summary

Cylinders, Inc. in Lisle, IL is seeking a detail-oriented office administrator with bookkeeping and customer service experience to support daily operations on-site.

You will handle accounts payable/receivable, use QuickBooks Desktop, manage files, answer calls, greet visitors, and coordinate with leadership to keep the office organized and efficient. This role reports to the CEO/Directors and is on-site only.

Qualifications

• High school diploma or GED is required.
• 1–3 years of QuickBooks Desktop experience strongly preferred.
• Proficiency with Microsoft 365 (Outlook, OneDrive, Teams, Word, Excel).
• Strong organizational skills with the ability to manage multiple tasks accurately.
• Legally authorized to work in the United States and able to complete Form I-9.

Responsibilities

• Perform bookkeeping and maintain up-to-date financial records using QuickBooks Desktop.
• Serve as the first point of contact by answering calls, greeting visitors, and directing inquiries.
• Provide knowledgeable assistance to customers and vendors as appropriate.
• Utilize applicable software to complete administrative tasks.
• Organize digital and physical files according to procedures.
• Monitor and order office and breakroom supplies.
• Maintain a clean, professional workspace.
• Perform additional duties as assigned.

Skills

Bookkeeping

QuickBooks Desktop

Microsoft 365

Customer service

Organization

Communication

Education

High school diploma or GED

Tools

QuickBooks Desktop

Job description

Cylinders, Inc. in Lisle, IL is seeking a detail-oriented office administrator with bookkeeping and customer service experience to support daily operations on-site.

You will handle accounts payable/receivable, use QuickBooks Desktop, manage files, answer calls, greet visitors, and coordinate with leadership to keep the office organized and efficient. This role reports to the CEO/Directors and is on-site only.