On-Site Office Administrator & Bookkeeper

Guardian-Security-Services,-Inc; Blue Island (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

IRA retirement plan

Team-oriented work environment

Direct interaction with company’s lead

Job summary

Guardian Security Services, Inc. in Blue Island, IL seeks an experienced Office Administrator / Bookkeeper to manage daily bookkeeping and administrative tasks.

This hands-on role supports leadership with financial records, accounts payable/receivable, payroll and reporting, and general office operations. Ideal candidates have at least four years of related experience, strong MS Office and accounting software skills, and a proactive, detail-oriented approach.

Qualifications

• At least four years of experience in office administration, bookkeeping, or a related position.
• Practical experience with bookkeeping, accounts payable, financial recordkeeping, and billing.
• Proficiency in Microsoft Office Suite
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Ability to handle confidential information professionally.
• Proactive, dependable, and solutions-oriented attitude.
• Ability to work independently after training while collaborating effectively with other team members.

Responsibilities

• Maintain accurate and organized financial records.
• Process accounts payable, including reviewing, coding, and entering invoices and preparing payments.
• Assist with accounts receivable, client billing, invoicing, deposits, and payment tracking.
• Assist with maintaining the general ledger and performing bank and account reconciliations.
• Maintain accurate employee wage rates, client billing rates, and related financial records.
• Assist with financial reports, budgets, proposals, and other management reporting.
• Maintain organized documentation for financial transactions and accounting records.
• Assist with payroll processing, employee deductions, wage garnishments, and related recordkeeping in coordination with other team members.
• Assist with payroll tax documentation, required filings, and year-end reporting as needed.
• Provide day-to-day administrative support to company leadership.
• Prepare, format, and maintain business correspondence, proposals, budgets, reports, and other documents.
• Communicate professionally with clients, employees, vendors, and management.
• Maintain organized filing systems (electronic and physical).
• Handle confidential information with discretion and sound judgment.
• Assist with employee benefit records and related administrative documentation.
• Maintain business insurance records and assist with audits.
• Learn and utilize company software systems to support daily operations.

Skills

Strong organizational skills

Attention to detail

Excellent written and verbal komunik?

Education

Associate or Bachelor's degree in business administration or accounting

Tools

Microsoft Office Suite

Accounting software

Job description

Guardian Security Services, Inc. in Blue Island, IL seeks an experienced Office Administrator / Bookkeeper to manage daily bookkeeping and administrative tasks.

This hands-on role supports leadership with financial records, accounts payable/receivable, payroll and reporting, and general office operations. Ideal candidates have at least four years of related experience, strong MS Office and accounting software skills, and a proactive, detail-oriented approach.