Office Administrator & Bookkeeper

Cylinders, Inc.; Lisle (IL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

401(k) retirement plan with employer-m

Accrued paid time off

Paid holidays

Job summary

Cylinders, Inc. in Lisle, IL is seeking a detail-oriented office administrator with bookkeeping and customer service experience to support daily operations on-site.

You will handle accounts payable/receivable, use QuickBooks Desktop, manage files, answer calls, greet visitors, and coordinate with leadership to keep the office organized and efficient. This role reports to the CEO/Directors and is on-site only.

Qualifications

• High school diploma or GED is required.
• 1–3 years of QuickBooks Desktop experience strongly preferred.
• Proficiency with Microsoft 365 (Outlook, OneDrive, Teams, Word, Excel).
• Strong organizational skills with the ability to manage multiple tasks accurately.
• Legally authorized to work in the United States and able to complete Form I-9.

Responsibilities

• Perform bookkeeping and maintain up-to-date financial records using QuickBooks Desktop.
• Serve as the first point of contact by answering calls, greeting visitors, and directing inquiries.
• Provide knowledgeable assistance to customers and vendors as appropriate.
• Utilize applicable software to complete administrative tasks.
• Organize digital and physical files according to procedures.
• Monitor and order office and breakroom supplies.
• Maintain a clean, professional workspace.
• Perform additional duties as assigned.

Skills

Bookkeeping

QuickBooks Desktop

Microsoft 365

Customer service

Organization

Communication

Education

High school diploma or GED

Tools

QuickBooks Desktop

Job description

Company: Cylinders, Inc.

Location: Lisle, IL - In-person

Terms: Full-Time

Commitments: Monday-Friday , 8:00 a.m. - 4:00 p.m.

About Us:

Cylinders, Inc. is a rapidly growing family-owned and operated repair and machine shop specializing in hydraulic and pneumatic cylinders.

About the Role:

We are seeking a detail-oriented individual with experience in office administration, bookkeeping, and customer service. The candidate must be dependable, organized, and able to effectively manage and prioritize multiple tasks while supporting daily office operations.

As time progresses, the hire-e will gain knowledge of our shop operations and the industries we serve to confidently assist customers and vendors as needed.

This position reports directly to the CEO while working closely with and providing administrative support to the President, CEO, and Directors daily to ensure the smooth operation of the office. The ability to receive direction and communicate professionally with all levels of the organization is essential. The successful candidate must perform all duties on-site at our facility; consequently, this role is not eligible for remote or hybrid work options.

Responsibilities:

• Perform bookkeeping and maintain accurate, up-to-date financial records using QuickBooks Desktop
• Serve as the first point of contact by answering all incoming calls, directing calls when appropriate, and greeting visitors
• Provide knowledgeable assistance to customers and vendors as appropriate
• Utilize applicable software to complete administrative tasks
• Organize digital and physical files according to established procedures
• Monitor and order office and breakroom supplies
• Maintain a clean workspace and professional office environment
• Perform additional duties as assigned

Candidate Requirements:

• High school diploma or equivalent GED
• Hands-on experience performing daily bookkeeping functions, including accounts payable, accounts receivable, and bank reconciliations*
• Proven proficiency navigating accounting software, with 1-3 years of QuickBooks Desktop experience strongly preferred
• Strong organizational skills with proven ability to manage, prioritize, and complete multiple tasks accurately
• Competency in the Microsoft 365 suite, including Outlook, OneDrive, Teams, Word, and Excel
• Background in office administration or related administrative roles preferred
• Excellent verbal and written communication skills with proven ability to professionally engage with customers, vendors, and coworkers in person, by telephone, or in writing
• Self-motivated to work independently while collaborating effectively with management and peers
• Physical capability to sit, stand, and move throughout the office, operate standard office equipment, and lift materials weighing up to 20 pounds
• Must be legally authorized to work in the United States and able to satisfy Form I-9 employment eligibility verification requirements upon hire

* Formal education in accounting, bookkeeping, or a related field may be considered in lieu of professional experience for recent graduates who can demonstrate strong academic performance and practical understanding of core bookkeeping principles

• Medical insurance*
• 401(k) retirement plan with an employer match, up to a specified percentage*
• Accrued paid time off*
• Paid holidays*

* All benefits are available following a 60-day probationary period, subject to plan eligibility and applicable plan documents.