On-Site Admin Assistant | SAP & Filing Pro, Kahului

Maytav Bus Co; Kahului (HI); On-site; USD 26,000 - 37,000; Full time

Job summary

Employers Options is seeking an Admin Assistant to join a growing and dynamic team in Kahului, HI. The role is full-time and on-site, with a Monday–Friday schedule from 7:30am to 4:00pm, and requires the ability to report to work on time.

Responsibilities include closing out work orders in SAP, scanning and filing project records in SAP and SharePoint, organizing electronic files, and supporting permitting and administrative tasks. SAP experience is preferred but not required.

Qualifications

• 3-5 years of general office or administrative experience.
• Experience with document scanning and electronic filing and search tools.
• Proficiency with spreadsheet and word processing software.
• Familiarity with SharePoint or other shared network platforms.
• Ability to learn new software systems for asset accounting and project closeout.
• SAP experience preferred but not required.

Responsibilities

• Close out completed jobs, including technically closing work orders, matching materials to asset accounting records, and closing notifications and projects in SAP.
• Scan and enter job packets and project files into SAP and SharePoint.
• Organize and improve the electronic filing of past projects and records, such as cable cards and sketches.
• Sort and catalog both paper and electronic drawings.
• Support permitting and streetlight processing with administrative tasks.
• Handle general administrative and clerical duties as assigned by the supervisor.

Skills

Office software

SharePoint

Spreadsheet

Word processing

Time management

Interpersonal skills

Tools

SAP

SharePoint

Job description

Employers Options is seeking an Admin Assistant to join a growing and dynamic team in Kahului, HI. The role is full-time and on-site, with a Monday–Friday schedule from 7:30am to 4:00pm, and requires the ability to report to work on time.

Responsibilities include closing out work orders in SAP, scanning and filing project records in SAP and SharePoint, organizing electronic files, and supporting permitting and administrative tasks. SAP experience is preferred but not required.