Administrative Assistant

Tom's Backhoe and Excavation Co.; Kahului (HI); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Healthcare (Kaiser/UHA)

401(k) with 4% match

Paid vacation

Sick leave

Job summary

Tom's Backhoe & Excavation Co. is seeking an Office Admin/Assistant to support daily operations at our Pulehunui base yard. You will handle scheduling, data entry, contracts, invoices, and payroll tasks while coordinating with vendors and subcontractors.

The role is in-office, with occasional focus on project documentation and office organization. Candidates should be organized, detail-oriented, and capable of multitasking in a busy construction setting.

Qualifications

• Proven admin experience in construction or similar field is a plus.
• Strong organizational and multitasking abilities.
• Experience handling confidential information.

Responsibilities

• Provide administrative support including scheduling, data entry, and correspondence.
• Manage documents: contracts, invoices, and job site paperwork.
• Coordinate with vendors, subcontractors, and suppliers to keep projects on track.
• Answer calls and emails; direct inquiries to the right team members.
• Maintain office organization, inventory, and supplies.
• Assist with payroll processing and time tracking.

Skills

Microsoft Office

Google Suite

Communication

Time management

Detail oriented

Payroll/ invoicing

Tools

Slack

Monday.com

Job description

** This is an In Office position. The office is located at the Pulehunui base yard. Candidates must be willing/able to commute to the office.

Are you an organized, detail-oriented professional who thrives in a fast-paced construction environment? Do you enjoy managing administrative tasks while keeping operations running smoothly? Tom's Backhoe & Excavation Co. is looking for an Admin/Assistant to join our growing team.

At Tom's Backhoe & Excavation Co., we specialize in civil construction projects across Maui, handling everything from excavation and grading to utility installations and site preparation. Our company has built a strong reputation for reliability, professionalism, and top tier service. As we continue to expand, we need a dedicated Office Admin/Assistant to help support our day-to-day operations and keep everything on track.

Key Responsibilities:

• Provide administrative support to the team, including scheduling, data entry, and correspondence.
• Assist with document management, including contracts, invoices, and job site paperwork.
• Coordinate with vendors, subcontractors, and suppliers to ensure smooth project operations.
• Answer phone calls and emails, respond to inquiries, and direct them to the appropriate team members.
• Maintain office organization, inventory, and supplies.
• Assist with payroll processing and employee time tracking.
• Support the project team with any additional administrative tasks as needed.

Qualifications:

• Previous admin experience in construction, contracting, or a related field is a plus
• Strong organizational and time-management skills with the ability to multitask.
• Experience handling confidential information
• Proficiency in Microsoft Office Suite (Word, Excel)
• Working knowledge of Google Suite
• Excellent communication and interpersonal skills
• Detail-oriented with a proactive approach to problem-solving.
• Experience with payroll, invoicing, or bookkeeping is a plus!
• Experience with Slack and/or Monday.com a plus

Compensation:

• Full Time
• Competitive Pay based on skill level.
• Company-sponsored healthcare (Kaiser/UHA), 401(k) with a 4% match, paid vacation, and sick leave.
• Work with a team that values professionalism, collaboration, and career growth.
• Monday-Friday schedule with occasional weekends.