On-Site Admin Assistant I — Reception & Records

Florida; Miami (FL); On-site; USD 35,000 - 40,000; Full time

Job summary

Agency for Persons with Disabilities is seeking an Administrative Assistant I to provide front-desk and clerical support at our office in Florida. The role requires delivering courteous reception, handling inquiries, and maintaining office records, while ensuring accurate data entry into the IMS system.

Responsibilities include mail handling, phone bill processing, and general office duties. The position is not a Telework role and reports to the APD office serving the respective area.

Qualifications

• At least one year’s professional office experience as receptionist.

Responsibilities

• Greet visitors and direct them to the appropriate staff.
• Answer, screen, and route phone calls; provide excellent customer service.
• Sort, distribute mail and faxes; handle outgoing mail.
• Enter reportable and critical incident information into the IMS system within required timelines.
• Assist with records management, including boxing, storage requests, and annual purges.
• Process phone bills for state-issued cell phones; collect payments as needed.
• Perform other general office duties as needed.

Skills

General office procedures

Microsoft applications

Job description

Agency for Persons with Disabilities is seeking an Administrative Assistant I to provide front-desk and clerical support at our office in Florida. The role requires delivering courteous reception, handling inquiries, and maintaining office records, while ensuring accurate data entry into the IMS system.

Responsibilities include mail handling, phone bill processing, and general office duties. The position is not a Telework role and reports to the APD office serving the respective area.