Administrative Assistant — Records & Front Desk Support

Partnership-For-Strong-Families-Inc; Gainesville (FL); On-site; USD 34,000 - 45,000; Full time

Job summary

Partnership-For-Strong-Families-Inc in Gainesville, FL is seeking an Administrative Assistant to serve as the first point of contact and provide clerical support across units. The role involves answering phones, greeting guests, processing mail, data entry, filing, and coordinating records requests with HIPAA-compliant redaction.

Responsibilities include updating electronic records, attending meetings, and assisting with adoption-related administrative tasks while maintaining excellent customer

Qualifications

• High school diploma or equivalent; and two years of relevant experience.
• Valid Florida driver’s license required to operate the vehicle.
• Excellent customer service and ability to manage multiple tasks.

Responsibilities

• Greets internal and external customers providing exceptional customer service.
• Answers incoming telephone calls and direct calls to the appropriate person/department; takes messages as needed.
• Sorts and distributes all incoming mail daily; handles outgoing mail and packages.
• Performs typing, data entry, or other clerical tasks as needed.
• Uploads documents using Perceptive Content, PKids and CCWIS.
• Manages records requests and redaction to HIPAA standards.
• Attends meetings and assists in adoption-related administrative tasks.

Skills

Customer service

Time management

Communication

Data entry

Clerical tasks

Education

High school diploma or equivalent

Tools

Perceptive Content

PKids

CCWIS

Job description

Partnership-For-Strong-Families-Inc in Gainesville, FL is seeking an Administrative Assistant to serve as the first point of contact and provide clerical support across units. The role involves answering phones, greeting guests, processing mail, data entry, filing, and coordinating records requests with HIPAA-compliant redaction.

Responsibilities include updating electronic records, attending meetings, and assisting with adoption-related administrative tasks while maintaining excellent customer