Administrative Assistant I — Front Desk & Records

Florida; United States; On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

Nine paid holidays and one Personal*

State Group Insurance options

Retirement plan options with employer

Flexible Spending Accounts

Tuition waivers

Paid Maternity and Parental Leave

More benefits through myflorida

Job summary

Agency for Persons with Disabilities is seeking an Administrative Assistant I to provide essential clerical support, greet visitors, route calls, handle mail, and maintain records within the IMS system. This role focuses on accuracy, timely data entry, and exceptional customer service in a state government environment.

The position requires at least one year of office experience; bilingual English/Spanish is preferred, with strong skills in Microsoft Office and organizational tasks.

Qualifications

• At least one year’s professional office experience as receptionist.
• Prefers fluent bilingual (English & Spanish speaker) candidate.

Responsibilities

• Greet and assist visitors and direct to appropriate staff.
• Handle incoming telephone calls and messages with excellent customer service.
• Process mail and faxes; route to correct inboxes; manage in-office postal tasks.
• Enter reportable incidents into IMS system within required timelines.
• Assist with records management; maintain storage and purge as needed.
• Prepare phone bills for state-issued cell phones and collect payments when needed.
• Provide other general office duties as required.

Skills

Receptionist experience

Bilingual English/Spanish

Microsoft Office

Job description

Agency for Persons with Disabilities is seeking an Administrative Assistant I to provide essential clerical support, greet visitors, route calls, handle mail, and maintain records within the IMS system. This role focuses on accuracy, timely data entry, and exceptional customer service in a state government environment.

The position requires at least one year of office experience; bilingual English/Spanish is preferred, with strong skills in Microsoft Office and organizational tasks.