On-Campus Administrative Assistant – Operations & Support

Coast Community College District; Costa Mesa (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Orange Coast College seeks an Administrative Assistant in the College and Community Services division to provide comprehensive administrative support. The role includes organizing calendars, preparing documents, and handling routine reports.

The position supports weekend and extended-hour operations, coordinates with risk services and campus security, and assists with data entry, budgeting, and communications to ensure smooth day-to-day campus operations.

Qualifications

• One year of post-secondary education in a business profession and three years of experience in administrative support.
• An Associate's degree is preferred and will substitute for some experience.

Responsibilities

• Provides administrative support to the College & Community Services department, coordinating calendars and deadlines.
• Prepares forms, revisions, and final documents for routine department matters.
• Takes notes and prepares meeting recollections; supports onboarding and budget processes.
• Coordinates with staff on data entry, reports, and procedural compliance.
• Supports weekend/evening operations and liaises with vendors and service providers.

Skills

Office practices

Communication

Scheduling

Customer service

Data entry

Confidentiality

Team collaboration

Education

Post-secondary education in business

Associate degree preferred

Tools

Word processing

Spreadsheet

Presentation graphics

Desktop publishing

Custom databases

Job description

Orange Coast College seeks an Administrative Assistant in the College and Community Services division to provide comprehensive administrative support. The role includes organizing calendars, preparing documents, and handling routine reports.

The position supports weekend and extended-hour operations, coordinates with risk services and campus security, and assists with data entry, budgeting, and communications to ensure smooth day-to-day campus operations.